2017 Board Meeting Minutes Nov 4
Special Board Meeting
Nov. 4, 2017 @4:00 @ Pamm’s
Re: Assessments
Attendees: Pamm Haglund, John Gaddis, Susan Novy, Kathy Beatty, Elen Crone, Nan Belknap
By phone: Pete & Linda Hogue, Aaron Voboril, Rick & Claudia Jordan, Sherry Reilly
Monthly Assessment: The proposal recommended by the partnership of  Buildings & Grounds and Finance that addresses the 2018 budget, the 2018 assessments, and the two key roles involved was discussed.
John moved that we accept the proposal as per attachment, Linda seconded. Passed.
Board Laptop Asset: there was discussion about having a laptop as a board asset instead of a borrowed one. Business Practices will come up with a solution for this.
Roof & Gutter Replacement: We’ve received two estimates, one from Loveland Roofing and one from APEX Roofing. We’ve also received an 80% replacement value from Tamko, the asphalt shingle manufacturer. Part of the problem is the defective roofing product and part of the problem is the lack of better ventilation due to the original construction. All of the units roofs have shingles that are cracking and have water underneath and are consequently failing. Not fixing them will affect the sheathing being damaged and more leaking will occur. The cathedral ceilings will get ridge peak ventilation as a ventilation improvement at an additional charge to the roofing bids. New gutters will also be an additional charge to the roofing installation.
Is this the correct shingle for Estes Park? The Tamko shingle is a 50 year wear warranty shingle with 10 year wind warranty, which is what is recommended by local roofers, as it’s heavier than regular shingles, even though they rarely last 50 years. But it is the same shingle only, at the 80% replacement value. No other color options.
The board agrees that the roofs and gutters need to be done within the next year in order to take advantage of the 80% replacement value discount by Aug.1, 2018. How will we pay for it? is the next question. The total is approximately $240,000.00 (includes the 80% discount on materials + full labor, plus ventilation and gutters) less the $60,000.00 in the roof reserve or $6,000.00/unit. Will we pay for it by Special Assessment? Loan from bank? Loan from owners? Roof reserve increase? Pros and cons were discussed. Special assessment has the most pros. The money would be needed around April or possibly in a couple of increments.
The Board will review all of the proposed bids for the roofing/gutters at the next meeting and make a determination regarding the best bid. In addition, the Board will review financing options and make a recommendation to all the owners. It is anticipated that the Board will thereafter publish its recommendations to the owners and schedule a meeting mid-January to discuss all issues regarding the roofs, gutters and financing.
Next meeting: Dec. 9th @ 4:30 at Susan’s- 1445.
Adjourned: 5:41
Respectfully Submitted,
Susan Novy, HOA Secretary
Posted in MINUTES - All approved motions are in bold italics. Click on blue title for individual post., Minutes 2017 by Susan with 1 comment.
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