Town Hall 8/1/26
HOA Town Hall Meeting
8/1/26
10:00am
Attendees: Yvonne Salfinger, Susan Novy, Pete & Linda Hogue, Anne & Steve Poznic, Rick & Claudia Jordan, Linda Buehring, Gene Simpson, Matt
Warm up Meeting:
Yvonne gave us some community information about the Fire Dept news, recycle event next Saturday.
Call to Order: 10:00
Pete introduced topics: decks, 2027 budget changes, results of studies
Decks: Pete went over document that was sent out to owners. Major expenses are painting and replacement. There’s a team working on how to make this equitable.
Q&A: Rick: so alternative 3 in Approach Proposal document has been approved?
Pete: yes, with ways to make it equitable to be determined.
Linda: Have we figured out how we will do this and will dues go up?
Pete: Document 2 has a proposal that we will discuss on the topic. And Yes dues will go up. Yvonne: Sanitation Dist goes up 10% per year. We need to absorb this somehow as well as major repairs.
Rick: the study doesn’t have his deck information correct.
Pete: this document is a work in progress that isn’t 100% accurate.
Lots of brainstorming happened. A 3rd option was added. (attachment 5)
Adjourned:11:30
Posted in Home, Minutes 2026 by Susan with no comments yet.
Board Meeting 7/25/26
Board Meeting
July 25, 2026
10:00 am MT online by Zoom only
Attendees:Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Anne & Steve Poznic, Stephanie Blehm,
Vinnie Skaragunsky (Intempus)
Call To Order: 10:00
Proof of notice of meeting or waiver of notice-agenda and online invite sent out to owners by Park Rentals.
Approval of minutes of preceding meeting (Susan) Impetus took the minutes and we don’t have them to put on the website yet.
March 2026 and May 2026-they can be at https://epmfhoa.com/category/minutes/minutes-2026/
Reports of officers Treasurer’s Report (Pete)
- Normal treasurer financial information
- Current monthly financials Pete moved to accept the Treasurer’s Report, Yvonne 2nd. Passed.
- Budget proposal: we need to check with the By-Laws to implement this. Pete moved to accept the Budget Proposal, Yvonne 2nd. Passed
Votes by email (Yvonne)
Reports of committees
Intempus report/update (TBD)
Work Orders:
Trash enclosures stained
Roof chimney issues satisfied. 1422 lifting shingles in progress
Some decking and building walls are in progress.
bids are being taken for comparison of concrete vs asphalt for driveway replacement on 3 driveways.
Other: Carl got the bid from the Town of Estes Park to finish the curbing sod that was lost. It’s in progress.
Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
Reserve Fund & Reserve Plan Study Team Report: Work in progress.
Deck Team: Trying to make repairs and replacement equitable. One area is to bid each unit deck painting separate from building painting. And then either charge each unit or have a minimum according to square footage that the HOA pays for and overage goes to the owner.
Business Practices Report (Yvonne, Pete)
Current Deckwork: We’re looking at 3 deck replacements and 1 bridge with composite and metal railing. Approx. 35K. Pete moved to use Carl and a good quality of composite, Yvonne 2nd. Passed.
Town Hall Topics: Decks, Reserve plan changes, 2027 Budget process changes and recruitment of board members
7. Schedule of meetings
- Date of Town Hall meeting-August 1, 2026 at 10:00 at Presbyterian Church (notices to go out next week)
- Dates of summer Board meetings-next is September 12, 2026 at 10:00 Zoom
- Date of Annual meeting-October 3, 2026 at 10:00 at Estes Valley Rec Center
Adjourn: 11:11
Posted in Home, Minutes 2026 by Susan with no comments yet.
Board Meeting 5/27/26
Estes Park Mountain Fairways Association
Board of Directors Open Session Meeting Minutes
Wednesday – May 27, 2026 at 10:00am MT pm via Zoom
Quorum: yes
Estes Park Mountain Fairways Board: Yvonne Salfinger – President, Kevin Preson – Vice-President, Susan Novy – Secretary, Pete Hogue – Treasurer, Lori Calnon – Member-at-Large
Intempus: Caroline Cormier – Community Manager (Zoom); Michael Khesin – CEO (Zoom), Vincent Schmanskey, Christine Benjamin
Homeowners: Stephanie Blehm
Call to Order: 10:01am MT
Proof of notice of meeting or waiver of notice-agenda and online invite sent out to owners by Intempus
Open Forum – three (3) minutes per owner:
One homeowner in attendance, no request to speak so no open forum was held.
Approval of Minutes:
March 25, 2026 (TABLED until next meeting)
Officer Reports:
Treasurer’s Report (Pete)
Heritage Bank is merging with Citizen’s Bank; should be a seamless and transparent transfer of information; Community Manager to confirm with bank regarding
signature cards to confirm if new ones will be required
Intempus to send out monthly reports – February 2026 through April 2026 have not been distributed to board as of meeting date.
Votes by email (Yvonne)
April 10, 2026 – voting approved splitting the replacement of the fencing between Elk Ridge and near 1443 with the owner at Elk Ridge, and have it as Elk Ridge responsibility from now on. (Note: the fence runs along the sewer line, so there is now a gap over the manhole cover as a compromise with the town to approve the fencing.)
April 17, 2026 – voting approved the replacement of the north side wooden trash dumpster area. (Note: this was completed the week of May 18, 2026.)
Committee Reports:
Intempus
Pending items
Sprinklers – Carl replaced sprinkler heads and brought system up. Meter needed a gasket replaced (completed on May 26, 2026).
Cross-connection testing was performed on May 22, 2026
Fencing – all downed fencing was repaired
Gutter down at 1456 – replaced by Carl
Gutter loose near top at 1411 – update required
Enviropest treated two times for ground squirrels – Community Manager to follow up with company to obtain the invoices if not received by Intempus
TruGreen was out two times – Community Manager to follow up with company to obtain the invoices if not received by Intempus
Roofs
Leaking: Nan (1434), Simpsons (1440 – reported week of May 18, 2026)
1522 was reported by roof inspection as needing some shingles replaced where they are lifting.
Intempus received an estimate of $ 11,492; Vinnie is requesting a revised estimate with further clarification of the items and will submit to the board upon receipt along with a second estimate
Other – resident smoking and flicking cigarettes into flowerpot while still burning; owner has been contacted and seems to be compliant
Facilities & Finances Support Team (F&FST) (Yvonne/Pete)
Workgroup meetings update
Pete in process of putting together a workplan for board review and approval
Walkthrough with Carl and Vinnie
Gutter cleaning – completed
Weed spraying – completed
Spring yard cleanup – some completed, some waiting for sprinklers to be turned on for other items.
Work with town regarding Matthew Circle repaving
Carl has completed a bid to replace sod, some rocks, etc. – Community Manager to follow up to obtain information on the bid
Business Practices (Yvonne/Pete)
Rules – pending update
Architectural Guidelines – pending updating
UTSD – Yvonne to contact and have information for next board meeting
Upcoming Meetings
Annual Meeting – September (exact date TBD)
Town Hall – Saturday, August 1, 2026 at 10:00am MT (TENTATIVE)
Main topic: decks
Next Board Meeting: Friday – June 26, 2026 at 10:00am MT
Adjournment: 11:01am MT
Posted in Home, Minutes 2026 by Susan with no comments yet.
Board Meeting 3/25/26
Estes Park Mountain Fairways Association
Board of Directors Open Session Meeting Minutes
Wednesday – March 25, 2026 at 10:00am MT via Zoom
Quorum: yes
Estes Park Mountain Fairways Board: Yvonne Salfinger – President, Kevin Preston – Vice-President, Susan Novy – Secretary, Pete Hogue – Treasurer, Lori Calnon – Member-at-Large
Intempus: Caroline Cormier – Community Manager, Christine Benjamin
Homeowners: Stephanie Blehm (joined at 9:35am)
Call to Order: 10:03am MT
Proof of notice of meeting or waiver of notice-agenda and online invite sent out to owners by Intempus
Open Forum – three (3) minutes per owner:
One homeowner in attendance, no request to speak so no open forum was held.
Approval of Minutes:
January 28, 2026: Pete makes motion to approve the January 28, 2026 minutes, Kevin seconds – all in favor, no abstentions/oppositions – motion carries
Officer Reports:
Treasurer’s Report (Pete)
Have not received January-February 2026 financials from Intempus yet; Intempus working on getting them corrected prior to distribution, especially for the Reserve account
In process of closing out the Bank of Colorado account and moving to the following accounts:
Heritage: Operating and Reserves
Fidelity: Operating and Reserves
Votes by email (Yvonne) – none
Committee Reports:
Intempus
Pending Items
Sprinkler housing on Brodie unit side (CJM) and in middle of non-Brodie, non-golf course units – replacement with pre-manufactured unit
Siding boards: 1458 (CJM)
Trash Bin Areas
Painting of trash bin areas
One section around south side fell, asked for replacement of whole thing vs. just the one side (CJM) since it also needs painting
Bridge Railing: 1441 (CJM)
Deck Boards: 1441 has 2 that need replacement (CJM)
Ceiling: roof leak repaired at 1434
Fencing down from wind/elk area
b. Other – resident smoking and flicking cigarettes into flowerpot while still burning; owner has been contacted
Facilities & Finances Support Team (F&FST) (Yvonne/Pete)
Roof inspection received, maintenance quote pending
One section in need of repair: 1422
Eckert invoice pending for deck inspections in 2025 – Community Manager to investigate and report back to board
Matthew Circle work: spring follow-up with town on edging to complete project
Workgroup information/reporting
Decks
Business Practices (Yvonne/Pete)
Domain renewal completed
Taxes completed
Change over to Intempus software
Upper Thompson Sanitation Department (Yvonne)
Rules and Regulations – update pending
Architectural guidelines review – update pending
Upcoming Meetings
Annual Meeting – TBD
Next Board Meeting: Wednesday – May 27, 2026 at 10:00am MT
Adjournment: 11:01am MT
Posted in Home, Minutes 2026 by Susan with no comments yet.
Board Meeting 1/28/26
Estes Park Mountain Fairways
Board Meeting
January 28, 2026
10:00 am MT
online or in person (for Board)
Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete & Linda Hogue, LeAnn Briggle-Daugherty, Scott & Stephanie Blehm,
Proof of notice of meeting or waiver of notice-agenda and online invite sent out to owners by Estes Park Rentals.
Approval of minutes of preceding meeting (Susan): November 19, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/
Pete moved to accept the minutes, Yvonne 2nd. Passed.
Reports of officers
Treasurer’s Report (Pete) See Financials on website
Reserve team will meet this Saturday to review all the inspection reports to make the 5 year plan.
Approval of final budget 2026 Pete proposes that we use a one-time transfer of some reserve funds to operating expense reserve. Yvonne moved to accept proposal. Pete 2nd. Passed. Pete moved to accept the budget, Yvonne 2nd. Passed. Pete also proposed to close the Bank of Colorado account and transfer to Heritage bank when the time is right (all checks cleared). Yvonne moved to accept the proposal to transfer to Heritage Bank, Pete 2nd. Passed.
Votes by email (Yvonne)
January 16, 2026: Approval of updated Collections Policy, effective January 16, 2026-unanimous. Posted online at Intempus and EPMFHOA website.
Reports of committees
Intempus report (Leann)
Sprinkler housing on Brodie unit side (CJM) and in middle of non-Brodie, non-golf course units-replacement with pre-manufactured unit
Siding boards 1458 (CJM)
Painting of trash bin areas
Vent repairs status-completed in October
Gutter cleaning and tune up – completed in October
Fencing damaged from wind– completed in October with new wind damage to complete.
House number project-completed except for a few changes in location of signs.
Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
Architectural review requests
Blehm request (1437)-replace furnace with Heat pump (which includes an exterior unit) and add a tankless water heater (which needs to vent out to an outside wall). Pete moved to accept the request, Yvonne 2nd. Passed.
Roof Inspection October 24,2026 Tyler Smith at Roper Roofing & Solar (per suggestion by Allen Coe, State Farm Insurance)-report pending
Matthew Circle work: Spring-follow-up with town on lawn edging to complete project
Waste Management Overcharge-Yvonne called for refund. (switching from 2 pick ups to 1 pick up per week during winter months didn’t go smoothly.)
Business Practices Report (Yvonne, Pete)
Changeover to Intempus software– happening slowly but surely. Back office needs work to be usable.
Monthly plan document review
Sewer-increased $2500 from last year; Yvonne is looking into having owners billed individually, as the HOA is billed each unit separately; and reducing the dues by each individuals amount. Insurance increased $75.00 over last year
Other policies/rules/architectural guide
Rules and Regs review-sent out
Architectural guidelines review-sent out
Updated Policy on collections due to update of law, effective October 1, vote required-sent out 11/3/2025 for review by Board for voting-approved by board and signed 1/16/26
Chad A. Kupper at Lyons/Gaddis law firm
Date of next Board meeting? March 25,2026 at 10:00, May 27, 2026 @ 10:00
Posted in Home, Minutes 2026 by Susan with no comments yet.
Board Meeting 11/19/25
Estes Park Mountain Fairways
Board Meeting
November 19, 2025
1:00 pm MT
by Zoom or in person (for Board)
Approval Pending
Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Lori Calnon, Abbey Pontius, LeAnn Briggle-Daugherty, Michael Khesin
Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals.
Presentation by Abbey Pontius and Michael Khesin of Intempus, on new initiative by EP Rentals
EP Rentals is merging with Intempus in order to have amazing communication systems. There will be more transparency of financials. It is highly recommended that we switch banks to the bank Intempus uses. Pete will look into that. It will also make the secretary’s job easier by having board meeting transcriptions. There will be minimal transitional items for the HOA to deal with. Abbey and team will take care of most of them for us. It’s a software system portal that we will all have access to that will include transparency with vendors, billing, a calendar of events, work orders and many other areas of interest. There will be training for the board members and then more training available for the HOA members. We are looking to be on board by January 1st.
Approval of minutes of preceding meeting (Susan): August 19, 2025 and September 27, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/ Pete moved to approve 8/19 & 8/27 minutes, Yvonnne 2nd. Passed.
Approval of annual meeting minutes from September 27, 2025, Pete moved to accept the minutes with adding Ruth King to the attendees. Yvonne 2nd. Passed.
Reports of officers
a. Treasurer’s Report (Pete) We are looking good, except our expenses are going up. Pete moved that we accept the Financials as presented; Lori 2nd. Passed.
i. current monthly financials: Financial Statement Notes, P&L, Balance Sheet
b. Votes by email (Yvonne)-Vote to engage Chad Kupper at Lyons Gaddis for legal representation, including an update of the HOA collection policy due to updates in Colorado law. The motion was initiated by Yvonne, seconded by Pete, and motion passed.
c. Sending of Resolution to Estes Valley School Board and Town of Estes Park Board of Trustees-completed
i. Dear Town of Estes Park Board of Trustees,
The Estes Park Mountain Fairways Homeowners Association (“HOA”), being located directly South of the proposed location, strongly opposes the construction of a new Town police station at the corner of Community Drive and Brodie Avenue (known as the “Top Field”) for many reasons. The HOA is extremely concerned about the overwhelming negative impact this will have on: (1) the safety of small children using the recently constructed pathways to the elementary school; (2) the traffic problems/snarls created by increased traffic – particularly during school pick-up and drop off times with long lines formed in the street; (3) the disruption of wildlife patterns which now uses the two adjoining streets as travel corridors; (4) the noise and chaos disruption to a very quiet neighborhood; and, (5) the negative impact of lights and sirens on school age children, especially those with neuro-processing issues.
7. Reports of committees
A. Estes Park Rentals report (Abbey and Team)
i. Pending: no other pending than what’s listed below.
ii. Painting deck edge 1421 (CJM): completed
iii. Sprinkler housing on Brodie unit side (CJM) and in middle of non-Brodie, non-golf course units-replacement with pre-manufactured unit
iv. Siding boards 1458 (CJM): pending
v. Painting of trash bin areas: that will be done in spring.
vi. Vent repairs: completed
vii. Gutter cleaning and tune up: gutter cleaning is complete and a few fixes with the gutters to go.
viii. House number project-pending (Yvonne, Leann): We’d like to be consistent with the address numbers and to have them be visible at night.
B. Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
i. Architectural review requests: none made.
ii. Other items
1. Deck Inspection Report received
2. Wildfire Risk Assessment-September 19, 2025-report received
i. Logan Lasley at Estes Valley Fire Protection District: the person who did the inspection.
3. Roof Inspection October 24, Tyler Smith at Roper Roofing & Solar (per suggestion by Allen Coe, State Farm Insurance)-report pending
4. Matthew Circle work
i. Updates on work outcome: Finishing work will be done in the spring
ii. Connected Carl with town engineers: Carl will do sodding and sprinkler systems and rocks this spring according to the town engineers plan.
5. Waste Management:Updated to 1X per week
C. Business Practices Report (Yvonne, Pete) A team meeting was had on November 17 and it was determined that it will be the first quarter of next year for the team to have recommendations for 2026.
i. Monthly plan document review: reviewed and good.
ii. Insurance-only a $75/year increase from 2024!! Pete moved that we continue with State Farm for 2026. Lori 2nd. Passed.
iii. Sewer-8.6% increase is what we expect, but haven’t received confirmation.
iv. Other policies/rules/architectural guide: all of the following policies were sent out to the board for review. We’d like to have these ready for approval early in the year.
a. Rules and Regs review-sent out
b. Architectural guidelines review-sent out
c. Updated Policy on collections: Due to an update of law, effective October 1, vote required-sent out 11/3/2025 for review by Board for voting
i. Chad A. Kupper at Lyons/Gaddis law firm: He rewrote/updated the Collection Policy for us.
Date of next board meetings: Dec.4 at 10:00 and Jan 21, 2026 at 10:00
Meeting Adjourned: 2:20 pm
Posted in Home, Minutes 2025 by Susan with no comments yet.
MF Annual Meeting 9/27/25
EPMFHOA 2025 Annual Meeting
September 27,2025 10:00-12:00 MT
at the Presbyterian Community Church of the Rockies
1700 Brodie Ave., Estes Park, CO
Attendees: Yvonne Salfinger, Kevin & Debbie Preston, Susan Novy, Pete & Linda Hogue, Gary & Dee Dougherty, Rick & Claudia Jordan, Nipan Karmacharya, Diane Yoblin, MaryBeth Schuh & Matt Geraghty, Julie Walsh, Scott & Stephanie Blehm, Debbie & Gene Simpson, John & Sally Gaddis, Ruth King
Proxies: Linda Buehring (Rick Jordan), Ronald & Mary Bond (Gary Dougherty), Chris & Karen Michael (Gene Simpson), Don Dodson (Diane Yoblin), Lori Calnon (Yvonne Salfinger), Randy Raine (Rick Jordan), Kathy Beatty (Yvonne Salfinger)
Establishment of Quorum: 13 owners in person, 7 proxies. Quorum established.
Estes Park Rentals staff intro: Abbey Pontius, owner; LeAnn Briggle-Daugherty, onsite inspector
Approval of 2024 Annual Meeting Minutes: John m oved to accept the 2024 Meeting Minutes, 2nd Gene Simpson. Passed.
Slate of Nominees for Board of Directors: Lori Calnon, Yvonne Salfinger, Peter Hogue, Susan Novy, Kevin Preston. Rick Jordan moved to accept the slate, 2nd by Linda Hogue. Passed.
Finance/Treasurer’s Report: Confirmation of the 2026 budget. Pete said our financial situation is currently very good. We manage two avenues of monies: reserve fund and operating fund. Both have legal laws to manage by. We were low on reserve fund. We have since managed to get our reserve fund in line during the last 5 years. However, prices are skyrocketing without our being psychic enough to tell the future. We have done many maintenance inspections the last 2 years to help determine the upcoming budgets.
John moved to accept the budget, Linda 2nd. Passed.
Discussion:
Q. What if one of the big budget items (insurance, sewer) comes in much higher than expected? A. The HOA will cover it, as much as possible and take from the reserve, if necessary. Otherwise, it could raise dues. Or we could have the owners pay individually for the big budget items. But we will keep the voter approved bottom line the same for the year and make changes the following year.
Q. What is a “passthrough”? A. The HOA will still pay the total sewer bill, but the individual owners will be billed individually what the Sanitation District has per owner, as a separate line item on the monthly/annual invoice. The bottom line will still be approximately$523.00/month. This allows owners who are trying to get a mortgage to show the dues (less the sewer bill) as a lower amount, as utilities aren’t counted as dues (according to mortgage companies). Even though you still get to pay both.
Other Items: We haven’t heard about when the road will be curbed and paved. It’s supposed to start Oct 1; but we haven’t heard anything.
John made a motion to oppose the potential police station at the school yard. Kevin 2n. Passed. Nipan abstained.
We have the report for the decks. We will look at all the reports starting in January to determine a 5 year budget plan.
Fire mitigation inspection was done by the fire department. We’re looking good. Dryer vents and wood burning fireplace chimneys should be cleaned out. Our address numbers all need to be visible at all times. (ex.: black numbers on brown siding doesn’t show up well at night). Should we need to evacuate again, throw any deck furniture (or burnable items) onto the lawn. Try to keep anything flammable away from the building.
Adjournment of Annual Meeting: 11:38
Posted in Home, Minutes 2025 by Susan with no comments yet.
Board Meeting 8/19/25
Estes Park Mountain Fairways
Board Meeting
August 19, 2025
10:00 am MT
by Zoom
1. Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete & Linda Hogue, Lori Calnon, Anne Poznic, Abbey Pontius, LeAnn Briggle-Daugherty,
2. Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals. Aug.11,2025
3. Approval of minutes of preceding meeting (Susan): June 30, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/
Pete moved to accept the minutes, Kevin 2nd. Passed.
4. Reports of officers
a. Treasurer’s Report (Pete)
i. normal treasurer financial information found on the website.
ii. current monthly financials found on the website.
iii. 2026 Interim Phase One Budget-presentation for discussion and approval for annual meeting. Pete moved to accept the draft version to be ready for the annual meeting for presentation, Yvonne 2nd, Passed.
Lori requested that we double check with the Sanitation District on how they are figuring each unit’s separate amount on the bill. It currently doesn’t make sense; at least to us.
One area that is different from this year will be the pass-through of the Big Thompson Sanitation District bill which comes to the HOA as one bill for payment divided by unit. This will appear as a separate line item on your monthly dues bill. This allows for those needing a mortgage to not have to count the sanitation/utilities bill as dues. You will still need to pay the same total (approx. $523, depending on your utility bill) to the HOA monthly; but the bill will be split into 2 line items.
b. Votes by email (Yvonne)-none
5. Reports of committees
a. Estes Park Rentals report (Abbey and Team)
Pending:
Painting deck edge 1421 (CJM) and metal brackets on 1431
Rocks next to 1410 (CJM)
Sprinkler next to 1410 (CJM)
Doghouse on Brodie unit side (CJM)
Siding boards 1458 (CJM)
Other? (CMJ) is our landscaping contractor
b. Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
i. Architectural review requests?
ii. Other items
1. Deck Inspection Report will be ready for the board to review soon.
2. Wildfire Risk Assessment-September 19, 2025
a. Logan Lasley at Estes Valley Fire Protection District
iii. Matthew Circle work
1. Start date currently (as of 8/19/25) intended to be around Labor Day.
c. Business Practices Report (Yvonne, Pete)
i. Monthly plan document review
ii. Other policies/rules/architectural guide
1. Rules and Regs review
2. Potential update of Policy on collections needed due to update of law, effective October 1 (pending review)
a. Chad A. Kupper at Lyons/Gaddis law firm
iii. Board slate approval for Annual Meeting: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Lori Calnon
Pete moved to accept the slate, Kevin 2nd. Passed.
6. Date of next Board meeting: Annual Meeting
7. Date and location of Annual Meeting-September 27, 2025 at 10:00 am at the Presbyterian Community Church of the Rockies, 1700 Brodie Avenue, Estes Park
Adjourned: 11:00
Posted in Home, Minutes 2025 by Susan with no comments yet.
Board Meeting May14,2025
Estes Park Mountain Fairways
Board Meeting
May 14, 2025
10:00 am MT
by Zoom only
Attendees: Yvonne Salfinger, Pete & Linda Hogue, Abbey Pontius, Kevin Preston, Stephanie Blehm, LeAnn Briggle-Daugherty
Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals.
Reports of officers
Secretary:
Approval of minutes of preceding meeting (Susan): March 29, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/. Yvonne moved to accept the minutes, Pete 2nd. Passed.
Treasurer’s Report (Pete) Yvonne moved to accept the treasurer’s report, Pete 2nd. Passed.
Reports of committees
Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
Information carried forward from the last report is shown in italics
This report supplements the report done by our EPR service provider of facilities and finances operational services. Its focus is the set of responsibilities our team has in addition to those handled by the EPR staff.
Administrative Information
1) The full F&FST team has not yet met in 2025, nor have either of the two functional teams (finance, facilities) met. Having said that, there has been lots of activity related to both functions so far this year.
Recent Activities
1) Combined team activities:
a) There has been significant activity to develop the current version of the RP/RF Five Year Plan (it only has the year 2025 completed at this time). The initial draft was done by the RP/RF Study Team – who then provided their starter work to the full F&FST team for their review and feedback. The board reviewed and approved the recommended plan at their 3/29/25 board meeting.
b) While reviewing the full year 2024 results, several items were discovered that needed further analysis and follow up action: there was at least one relatively large bill that was paid twice and there were several sets of 2024 work for which bills had not been received and paid in 2024. That analysis and corrective action [will not change the 2024 financial results] has taken place by the partnership of EPR staff and the F&FST team.
2) Finance team activities (working in partnership with EPR staff):
a) There has been significant activity to produce both the 3/31/25 and 4/30/25 financials – which have both been published and distributed to the board and others.
b) There has been significant activity to produce the draft MF 2025 Phase Two Budget material being recommended to the board for review and approval at their 2/1/25 board meeting. The initial draft was done by the RP/RF Study Team – who then provided their starter work to the finance team for their review and completion. The final 2025 budget and supporting material were approved by the board at their 2/1/25 board meeting.
c) There has been significant activity, in partnership with the EPR staff, to prepare for the 2025 business/fiscal year. There were some modifications made to the 2025 roles of EPR versus the MF finance function as the two parties agreed to continue our EPR/MF partnership for 2025 (this will be our second year under an ongoing contract – with a 7.1% increase in what we pay EPR).
3) Facilities team activities (working in partnership with EPR staff):
1 5/13/25
a) There has been significant activity to deal with several facilities items related to closing out 2024 and starting up 2025. These include understanding any situations where:
– 2024 planned work was not fully completed (which includes the bill for the work being received and paid)
– 2024 work has been carried forward into 2025.
b) There has been significant activity to deal with several facilities challenges/issues – the list includes, but is not limited to:
– what to do about the needed repair/replacement of the west wall of the condo at 1410
(Buehring). The approved project to replace the condo wall has been completed.
– understanding what work we need to do in preparation for the city’s Matthew Circle project to be done this summer. There has been significant progress in this arena. One learning from
the effort to date is that we will not have a sidewalk (as an added asset) as part of the project. It looks like the project will be done in late summer/early fall.
c) There has been significant activity in understanding, and planning for needed actions as a result of, the Foundations/Brodie Wall inspection project that was done in late 2024. A project proposal to implement needed corrective action is in the works.
2025 Reserve Plan/Reserve Fund Planning & Tracking Status Report
Prior to April the only expense activity in this area has been payment of a 2024 invoice (for the Foundations/Brodie Wall inspection project) that we did not receive in time to make it a 2024 expense. There have been no RP/RF 2025 project expenses in the first three months of 2025. Having said that, in April two major expenditures have taken place: 1) repaying, following board approval, the Dougherty family $8,800 for the deck work that was done in 2024 (which they paid for provisionally at that time) and 2) completion of the 1410 West Wall Replacement project at a cost of $14,270. There has been no updated published RP/RF Status Report (beyond what has been reported here) at this time.
Architectural review requests
1438: Bathroom fans
1421: Bathroom fans
Estes Park Rentals report (Abbey and Team)
TrueGreen: waiting to hear when they will be spraying.
Fencing: waiting on bids
woodpecker holes: being filled
winter things: being taken care of.
ground squirrels: taking a more natural approach that seems to be working for other associations with Vodka. Really.
Decks: a spreadsheet is being made that’s very inclusive of all deck parts, size and units. It will be in the website when completed. Deck inspections are being done. Repairs are being done.
Weed Sterilizer: we still have some from last year and would like to use the rest on the rocks.
1410 exterior wall siding replacement: no mold was found, but quite a few nests of critters were found and removed. We may want to check the other SW wall. We will ask the contractor if he can check that wall also and at what cost and what we can do to keep the problem at bay throughout the association.
Repaving: after all is done, we will see what kind of reparations from the Town of Estes Park we will receive of any changes on landscaping.
New Rocks: we will be getting some pricing.
Business Practices Report (Yvonne, Pete)
The new updated policies have been entered into the website: www.epmfhoa.com
We’re working on updating the Architectural Guidelines that may be done by end of the summer.
Date of next Board meeting? Monday June 30,2025 1:00 at EP Rentals or Zoom.
Posted in Home, Minutes 2025 by Susan with no comments yet.
Board Meeting 3/29/25
Estes Park Mountain Fairways Board Meeting
10:00 am MT
by Zoom only
1. Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Ronnie LaRue, Abbey Pontius (EP Rentals), Anne Poznic, LeAnn Briggle-Dougherty(EP Rentals)
2. Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals on March 17, 2025.
3. Approval of minutes of preceding meeting (Susan): February 1, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/ Pete moved to accept minutes, Yvonne 2nd. Passed. Ronnie abstained.
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4. Reports of officers
a. Treasurer’s Report (Pete)
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5. Reports of committees
a. Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
reserve plan deck inspection project proposal Pete moved to accept this first draft, Yvonne 2nd. Passed. 4/1 Ronnie voted no.
b. Estes Park Rentals report (Abbey and Team)
1438 requested some roof vents for bathroom vents. We would like the owner to talk to the Town about this (go through roof or wall- board’s preference) and report to Abbey-EP Rentals before Board approval.
1431 Deck work has been accomplished by owner due to Board not having the amendment to the Declarations completed yet. (determining who pays) Yvonne moved to pay the bill, as it was regular maintenance, Pete 2nd. Passed.
1411 gutter has been repaired.
1410 siding to be replaced April 14, weather permitting. We’ll double check the details, such as material. The board would prefer hardy board as it’s more fireproof and holds paint better/longer. This has been ongoing, but B&G wanted to wait for the next painting schedule, so as to avoid replacing a wall that was just painted.
1458 may also need a west wall replaced. We’ll need to wait for owner to get back for summer to determine how to work around owner paid upgrades.
Open vents end of April, and fix broken ones.
Some drainage issues and sprinklers may need new placement around the road project.
Fence repairs will start soon.
Ground Squirrel problem of burrowing holes in lawn. It seems poisoning is the only answer we’ve found, which has other animal consequences.
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c. Business Practices Report (Yvonne, Pete)
Work is in progress to get updates to policies, rules & regs and architectural guidelines.
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6. Date of next Board meeting?
Wednesday May 14, 10:00am. Zoom
Adjourn: 11:40
Posted in Home, Minutes 2025 by Susan with no comments yet.