Board Meeting 1/28/26
Estes Park Mountain Fairways
Board Meeting
January 28, 2026
10:00 am MT
online or in person (for Board)
Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete & Linda Hogue, LeAnn Briggle-Daugherty, Scott & Stephanie Blehm,
Proof of notice of meeting or waiver of notice-agenda and online invite sent out to owners by Estes Park Rentals.
Approval of minutes of preceding meeting (Susan): November 19, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/
Pete moved to accept the minutes, Yvonne 2nd. Passed.
Reports of officers
Treasurer’s Report (Pete) See Financials on website
Reserve team will meet this Saturday to review all the inspection reports to make the 5 year plan.
Approval of final budget 2026 Pete proposes that we use a one-time transfer of some reserve funds to operating expense reserve. Yvonne moved to accept proposal. Pete 2nd. Passed. Pete moved to accept the budget, Yvonne 2nd. Passed. Pete also proposed to close the Bank of Colorado account and transfer to Heritage bank when the time is right (all checks cleared). Yvonne moved to accept the proposal to transfer to Heritage Bank, Pete 2nd. Passed.
Votes by email (Yvonne)
January 16, 2026: Approval of updated Collections Policy, effective January 16, 2026-unanimous. Posted online at Intempus and EPMFHOA website.
Reports of committees
Intempus report (Leann)
Sprinkler housing on Brodie unit side (CJM) and in middle of non-Brodie, non-golf course units-replacement with pre-manufactured unit
Siding boards 1458 (CJM)
Painting of trash bin areas
Vent repairs status-completed in October
Gutter cleaning and tune up – completed in October
Fencing damaged from wind– completed in October with new wind damage to complete.
House number project-completed except for a few changes in location of signs.
Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
Architectural review requests
Blehm request (1437)-replace furnace with Heat pump (which includes an exterior unit) and add a tankless water heater (which needs to vent out to an outside wall). Pete moved to accept the request, Yvonne 2nd. Passed.
Roof Inspection October 24,2026 Tyler Smith at Roper Roofing & Solar (per suggestion by Allen Coe, State Farm Insurance)-report pending
Matthew Circle work: Spring-follow-up with town on lawn edging to complete project
Waste Management Overcharge-Yvonne called for refund. (switching from 2 pick ups to 1 pick up per week during winter months didn’t go smoothly.)
Business Practices Report (Yvonne, Pete)
Changeover to Intempus software– happening slowly but surely. Back office needs work to be usable.
Monthly plan document review
Sewer-increased $2500 from last year; Yvonne is looking into having owners billed individually, as the HOA is billed each unit separately; and reducing the dues by each individuals amount. Insurance increased $75.00 over last year
Other policies/rules/architectural guide
Rules and Regs review-sent out
Architectural guidelines review-sent out
Updated Policy on collections due to update of law, effective October 1, vote required-sent out 11/3/2025 for review by Board for voting-approved by board and signed 1/16/26
Chad A. Kupper at Lyons/Gaddis law firm
Date of next Board meeting? March 25,2026 at 10:00, May 27, 2026 @ 10:00
Posted in Home, Minutes 2026 by Susan with no comments yet.
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