Board Meeting 11/19/25
Estes Park Mountain Fairways
Board Meeting
November 19, 2025
1:00 pm MT
by Zoom or in person (for Board)
Approval Pending
Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Lori Calnon, Abbey Pontius, LeAnn Briggle-Daugherty, Michael Khesin
Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals.
Presentation by Abbey Pontius and Michael Khesin of Intempus, on new initiative by EP Rentals
EP Rentals is merging with Intempus in order to have amazing communication systems. There will be more transparency of financials. It is highly recommended that we switch banks to the bank Intempus uses. Pete will look into that. It will also make the secretary’s job easier by having board meeting transcriptions. There will be minimal transitional items for the HOA to deal with. Abbey and team will take care of most of them for us. It’s a software system portal that we will all have access to that will include transparency with vendors, billing, a calendar of events, work orders and many other areas of interest. There will be training for the board members and then more training available for the HOA members. We are looking to be on board by January 1st.
Approval of minutes of preceding meeting (Susan): August 19, 2025 and September 27, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/ Pete moved to approve 8/19 & 8/27 minutes, Yvonnne 2nd. Passed.
Approval of annual meeting minutes from September 27, 2025, Pete moved to accept the minutes with adding Ruth King to the attendees. Yvonne 2nd. Passed.
Reports of officers
a. Treasurer’s Report (Pete) We are looking good, except our expenses are going up. Pete moved that we accept the Financials as presented; Lori 2nd. Passed.
i. current monthly financials: Financial Statement Notes, P&L, Balance Sheet
b. Votes by email (Yvonne)-Vote to engage Chad Kupper at Lyons Gaddis for legal representation, including an update of the HOA collection policy due to updates in Colorado law. The motion was initiated by Yvonne, seconded by Pete, and motion passed.
c. Sending of Resolution to Estes Valley School Board and Town of Estes Park Board of Trustees-completed
i. Dear Town of Estes Park Board of Trustees,
The Estes Park Mountain Fairways Homeowners Association (“HOA”), being located directly South of the proposed location, strongly opposes the construction of a new Town police station at the corner of Community Drive and Brodie Avenue (known as the “Top Field”) for many reasons. The HOA is extremely concerned about the overwhelming negative impact this will have on: (1) the safety of small children using the recently constructed pathways to the elementary school; (2) the traffic problems/snarls created by increased traffic – particularly during school pick-up and drop off times with long lines formed in the street; (3) the disruption of wildlife patterns which now uses the two adjoining streets as travel corridors; (4) the noise and chaos disruption to a very quiet neighborhood; and, (5) the negative impact of lights and sirens on school age children, especially those with neuro-processing issues.
7. Reports of committees
A. Estes Park Rentals report (Abbey and Team)
i. Pending: no other pending than what’s listed below.
ii. Painting deck edge 1421 (CJM): completed
iii. Sprinkler housing on Brodie unit side (CJM) and in middle of non-Brodie, non-golf course units-replacement with pre-manufactured unit
iv. Siding boards 1458 (CJM): pending
v. Painting of trash bin areas: that will be done in spring.
vi. Vent repairs: completed
vii. Gutter cleaning and tune up: gutter cleaning is complete and a few fixes with the gutters to go.
viii. House number project-pending (Yvonne, Leann): We’d like to be consistent with the address numbers and to have them be visible at night.
B. Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
i. Architectural review requests: none made.
ii. Other items
1. Deck Inspection Report received
2. Wildfire Risk Assessment-September 19, 2025-report received
i. Logan Lasley at Estes Valley Fire Protection District: the person who did the inspection.
3. Roof Inspection October 24, Tyler Smith at Roper Roofing & Solar (per suggestion by Allen Coe, State Farm Insurance)-report pending
4. Matthew Circle work
i. Updates on work outcome: Finishing work will be done in the spring
ii. Connected Carl with town engineers: Carl will do sodding and sprinkler systems and rocks this spring according to the town engineers plan.
5. Waste Management:Updated to 1X per week
C. Business Practices Report (Yvonne, Pete) A team meeting was had on November 17 and it was determined that it will be the first quarter of next year for the team to have recommendations for 2026.
i. Monthly plan document review: reviewed and good.
ii. Insurance-only a $75/year increase from 2024!! Pete moved that we continue with State Farm for 2026. Lori 2nd. Passed.
iii. Sewer-8.6% increase is what we expect, but haven’t received confirmation.
iv. Other policies/rules/architectural guide: all of the following policies were sent out to the board for review. We’d like to have these ready for approval early in the year.
a. Rules and Regs review-sent out
b. Architectural guidelines review-sent out
c. Updated Policy on collections: Due to an update of law, effective October 1, vote required-sent out 11/3/2025 for review by Board for voting
i. Chad A. Kupper at Lyons/Gaddis law firm: He rewrote/updated the Collection Policy for us.
Date of next board meetings: Dec.4 at 10:00 and Jan 21, 2026 at 10:00
Meeting Adjourned: 2:20 pm
Posted in Home, Minutes 2025 by Susan with no comments yet.
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