2018 Board Meeting Minutes July 14
EPMFHOA Board Meeting
July 14,2018
1458 Matthew Circle
(approved 8/25/18)
Attendees: Steve Poznic Rick &Claudia Jordan, Kathy Beatty, Elen Crone, Pete & Linda Hogue, Aaron Voberil, Chris Metzger, Pamm Haglund, Colleen LaRue, Susan Novy, John Gaddis
Approval of June 2, 2018 minutes: The annual meeting wonât be in the US Bank. Linda didnât hear about the discontent about the trimming at the meeting. Take out the judgmental statements, then approve. Passed.
Treasurerâs Report:
FINANCIALS
May Financials are posted on the website. However, the website is down, and June Financials are not posted. I am attaching June Financials to this email.
MONTHLY ASSESSMENTS
Our owner who was on a payment plan is now paid up to date through July 31st. As of today (7/12), I have not received checks from two monthly payers, but both are using BillPay (automatic payment), and I expect to get their checks whenever the post office decides to deliver them.
GOOD NEWS
The Roof Replacement Project (RRP) is done, and came in $3,225.26 under budget!
(NOT SO) BAD NEWS
Majestic still has a few items to finish before the job is complete. We are withholding final payment until all items are complete.
SHOW US THE MONEY!
As of today (7/12), our cash on hand is:
-
- Checking account $60,348.74 (includes $880.00 in undeposited funds)
- Reserve Savings $30,916.63
- Regular Savings $7,655.60
Respectfully submitted,
Kathy Beatty
Treasurer
Buildings & Grounds Committee Report: Aaron is resigning his position as property manager effective Sept. 1, 2018. Aaron’s Resignation Letter
Roof Replacement Project: 2 chimneys are left to go. They will be replaced with cement board instead of wood. Some painting of ceilings where leaks occurred while replacing roofs and skylights will be painted by the roofer, unless the owner does some pre-repairs themselves. Then itâs on the owner.There are other minor repairs that will be done.Â
 Pamm handed over the Tamko documentation; Pete put it in the file cabinet.Â
Decks: Don Dodsonâs deck bid came in at $17,000.00. More bids will be requested. Nonpermitted portion of deck was next to a sprinkler head with only a 10â of footing causing rotting throughout. The HOA should only pay for what was on the original plat since 9 other units have exactly whatâs on the plat. This owner was one of the original owners who bought the unit with the unpermitted portion of the deck added on before the final purchase. We donât know why the builder agreed to this. Owners are responsible for getting the permit that the HOA signs off on, as all permits are on file with Larimer County since the original plat.Â
John moved: re: decks & bridges. The HOA is responsible for all maintenance of decks and bridges according to the original plat and any subsequent permitted changes. Kathy 2nd. Passed with 2 abstaining from vote.
Trees: The Stump Nut will grind down the stumps from the removed trees.
Drainage: We need to add to the Long Range Planning Committee to look into our drainage situation.Â
Windows: 1451 Kitchen window is looking like it needs replacing soon by the homeowner. Aaron will let them know and give a time frame.Â
Finance Team Update: 2019 Budget & Assessment
There are 5 documents and 1 action: Transferring some of budget funds from one account to another. We donât want a reserve to go negative. 5K from projects reserve to paint reserve. Motion made by Linda to transfer the funds. Passed.
3 year plan shows two teams have worked on the financing and have concluded a need to resolve the  deck replacements, driveway cycle, roof reserve paradigm and the Brodie concrete trough for the budget. There was a motion to approve the 3 year plan. Passed.Â
Assessment plan: Weâre extending the current plan from 2020 to 2022. With increases and upcoming projects, weâre expecting to need the $10/month increase in dues for 2019 that was initially approved in the 2016 three year plan (that $15, $10 & $10 plan). It is hoped that it can remain level until 2022. A motion was made to accept 2019 assessment plan. Passed.Â
Budget Worksheet: Some areas go up and some go down. We will have at least 34K in the bank until the roofing reserve increases. John moved to accept the budget plan. Passed. Come to the annual meeting for the details.
OLD BUSINESS:
Annual meeting: Aug 25th . We will try to get the library Hondius room
Next Board Meeting: directly following the annual meeting
Board Retreat: Sept 8 @ 2:30 at the HogueâsÂ
Ownerâs Workshop and potluck: Sept 8 @ 4:00. Workshop to be at the Hogueâs. Potluck will be somewhere close. The party committee will work on this.Â
We need more board & committee members for next year. Please contact a board member if youâre interested. (or you may be nominatedđ)
Violations and Enforcement Material: deferred until later.
NEW BUSINESS:
Insurance: The insurance company thinks weâre good
Website: the website is down due to spam being sent from it. We donât know how it got hacked to have that happen, and weâre working on getting it back up somehow.
Slab: A motion was made by Kathy to let the concrete slab at Lindaâs stay for grilling safety. 2nd by Susan. Passed.
Adjournment: 6:15pm
Posted in minutes 2018 by Susan with no comments yet.
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