EPMFHOA Board Mtg 6/27/21

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MFHOA Board Meeting

June 27, 2021 3:00PM

Next Board Meeting Sunday, July 18, 2021 2:00PM?

Attendees: Rick & Claudia Jordan, Pete and Linda Hogue, Susan Novy, Ronnie LaRue, Arleta Bell, Pamm Hagland, Jim Myers, Yvonne & Max Selfinger, Becky Velthoen, Nan Belknap,Gary Dougherty

  1. Call to order: 3:06
  • Secretary
    • HOA Website is up
    • Approve Minutes for April 11, 2021

                              Arleta moved to accept the minutes, Ronnie 2nd. Passed.

  • Schedule Next meeting – July 25, 2021 @ 3:00Annual Meeting – Aug. 29, 2021 Location and time to be determined. Owner’s workshop – time and date deferred to next board meeting
  • B&G updates
    • B&G Report – Nan reported. B&G would like to purchase a Rainmaker to turn off the sprinkler when it’s raining.

         When replacing decks, the HOA will replace the railings with wrought iron, as it’s the same price and less maintenance.

           When the decking needs to be replaced, the HOA will replace with wood. Should the owner want to upgrade, the cost of the upgraded decking material will be the owners. There is more discussion on this due to one owner not being charged for an upgrade to a low grade composite. Procedures need to correlate with the Declarations.

           1454 deck is in bad shape. B&G will determine if we can do the replacement this year. Also, a 1438 skylight started to leak. This should be covered by our roofers, as we have one more year of warranty. It will be repaired by the HOA regardless of whether the roofers pay us or do the work.

            Backflow inspection is scheduled for July 1st

  • Operations Director Position Description modification proposal: Add “Under the supervision of the Buildings and Grounds Committee” to current language “the Operations Director shall have responsibility to oversee and facilitate maintenance and operations of Mountain Fairways Condominiums.”

     Pete wants to defer this until the board gets a copy of the current document and compares it to the By-laws wording/intentions.

    B&G Report

HOA Board Meeting 06-27-21 B&G Report

Agenda:

  1. Considering purchase of automatic rain sensing shutoff.  
    1. Multiple sensors.
    1. Cost approximately $500.
    1. Carl our landscaper thinks highly of them.
  2. Deck upgrades – Cost differences.

Completed:

  1. 1410 – Buehring deck completed.
    1. Cost came in approximately $1,000 under budget.
    1. Happy with the work Tom Cousineau.
  2. Firewise inspection.
    1. June 15, 2021 11:00 a.m.
    1. Mike Richardson Estes Park Fire Department representative did a walkthrough.
    1. All homeowners invited – 8 did.
    1. Overall property is looking good as far as fire wise, with some recommendations of trimming.
  3. CJM Services.
    1. New landscaping service.
    1. Happy with this service.
    1. Carl is very approachable, knowledgeable and accommodating.

Future:

  1. 1421 – Stillman deck.
    1. Planning to complete rebuild this year.
    1. Working to get engineer’s design, approval and stamp completed.
    1. Scheduled for 2022.
  2. 1456 – Gaddis requests.
    1. Correct downspout draining issue.
    1. No grass under pine tree in front of deck.
    1. Work order(s) required.
  3. 1443 – Myer requests.
    1. First – a quieter chimney cap.
      1. Work Order approved.
      1. Homeowner paying for all expenses.
    1. Second – landscaping around north dumpster and drainage pipe.
      1. Bid came in at $970.
      1. Myers have agreed to pay half.
      1. B&G to discuss and determine if we have funds to pay the other half.
  4. 1454 – Beatty/Crone electrical plug.
    1.  Move electrical plug under water meters.
    1. Currently when big snows occur, the plug get covered causing garage fuses to trip.
  5. 1454 – Beatty/Crone deck replacement
    1. Work Order sent to B&G team.
    1. Decking in bad shape, including boards popped up.
    1. Unknown structural support damage.
    1. Paint peeling off in sheets.
  6. 1438 – Radzevich/Karmacharya master bath skylight leaking.
    1. Aaron to call Gordon requesting inspection and remediation.
    1. May be a flashing issue – we have one year left on our warranty.
  7. Painting off golf course units.
    1. Randy submitted cost – approximately $25,000.
    1. Bid includes decks.
    1. Small amount of siding to be replaced.
    1. Will be done August/September timeframe.
  8. Garage door replacements.
    1. B&G is available to advise any homeowner regarding garage door repair or replacement.
    1. Like all window and door replacements are at homeowner request with B&G approval.
  9. Provide MFHOA Responsibilities – Things To Do / Not To Do to homeowners twice a year.
    1. Homeowners can use these as a reference.

Finance Team Update     

Treasurer’s Report 06/27/2021:

FINANCIALS AND FINANCIAL SITUATION

All 2021 financials through May are available on the website.

MONTHLY ASSESSMENTS

Good news: all owners are up to date on assessments as of June 25th. One owner, who was charged a late fee in May, paid it partially and is now in arrears for $15.00. Statement has been sent.

SHOW US THE MONEY!

 As of May 31, 2021   As of June 26, 2021
BOC Checking$23,471.67$19,956.84
BOC Operations Savings     3,756.07    3,756.07
Fidelity Operations Savings   76,119.60   76,119.60
Fidelity Reserve Savings   49,853.27   49,853.27
TOTAL$153,200.61$149,685.78

Nan moved that we accept the treasurer’s report. Linda 2nd. Passed.

  1. The finance team asks Board approval for adjustment of the 2021 allocation of reserve assessments to match the table in the 4b document, which is a tool for the Finance committee and board to use for future planning of the budget and reserves. In this document, by 2026, should everything go as planned, we will have $233,240.00 in the reserves and our current assessments may not need to change in that time period.

                              Arleta moved to accept the 4b document, Linda 2nd. Passed.

Pamm moved to accept the potential re-allocation of assessments, Nan 2nd. Passed.

  • FHA Loan application update

                              Will be worked on, as needed.

  • New Business
    • Parking issues
      • owners parking trucks/SUVs in driveways is against the By-laws, but the Board has chosen not to strictly enforce this, as some vehicles are larger than the opening or length of the garage. It is highly encouraged that the owners use their garage for their vehicles, or have board approval for reason for extended driveway use. Owners will be responsible for their own hail damage and driveway not being plowed, otherwise.
      • guests’ RVs and trucks:  Trucks need to be short term. RV’s need an RV park and are not allowed.
    • Guests using condos

             Some owners seem to have many guests using their condo.  We need to make sure owners realize that there is no vacation rentals allowed in the association and that their non-paying family/friends guests follow the rules and regs.

  • Adjournment 4:45 pm


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