Estes Park Mountain Fairways HOA

Aug 27th EPMFHOA Board Meeting 7/25/21

MFHOA Board Meeting

25 July 2021 3:00 PM

Jordans’ #1433

Zoom or in person

Dropbox link – https://www.dropbox.com/sh/52orgtv4tezppdk/AAA1RAiwaZZueaSxaD6Tts0Za?dl=0

Next Board Meeting Sunday, August 29, immediately after Annual meeting

Attendees: Rick & Claudia Jordan, Susan Novy, Pete & Linda Hogue, Nan Belknap, Ronnie (zoom) & Colleen LaRue, Arleta Bell, Jim Meyers, Max & Yvonne Salfinger, Lori Calnon, Aaron Voboril

Call to order: 3:00pm

Secretary

2021-06-27 Board Meeting Minutes

Arleta moved to accept the minutes as amended, Nan seconded. Passed.

Finance

Treasurer’s Report 07/25/2021:

FINANCIALS AND FINANCIAL SITUATION

All 2021 financials through June are available on the website.

MONTHLY ASSESSMENTS

One owner is again in arrears for July assessments, as well as past due for late fees.

SHOW US THE MONEY!

	As of June 30, 2021	As of July 22, 2021
BOC Checking	$19,956.84	$19,491.52
BOC Operations Savings	3,756.54	3,756.54
Fidelity Operations Savings	76,120.23	76,120.23
Fidelity Reserve Savings	49,854.51	49,854.51
TOTAL	$149,688.12	$149,222.80

Arleta moved to accept the Treasurers Report, Linda seconded. Passed.

1. 2022 Budget and Assessments – Pete

There are 3 documents. One giving B&G’s point of view on budget needs, one inclusive budget with reserves and operating budget, one with reserves.

There was a question regarding line items subject to inflation as to how we handle that. Pete answered that the Finance Team has a cost increase worksheet that they review annually to make sure those line items are covered. The budget is reviewed once in July to determine the following year’s budget for approval at the annual meeting; and once in January when we have the actual amounts for the previous year.

Nan moved to accept the 2022 Draft Budgets, Arleta seconded. Passed.

• B&G

B&G Report – Nan

Report for July 2021 Building and Grounds

Work Orders: We have approved quite a few work orders for condo owners this summer for projects ranging from garage door replacements, remove exterior windows, remove interior doors, and various landscaping projects. Once we have approved the work order, the owner is responsible for the execution of the project. Nipan’s work order is a bit different since it was originated by B&G since had a fairly major water leak in June. The leak has been temporarily replaced and will be permanently dealt with later in the summer by Carl. Nipan also has some deck issues demanding our attention. There are problems with the manner in which the deck is attached to the condo and the deck surface also needs to be refinished.  All this is intended to be completed this summer. 

Status on Incomplete Projects:    Carl is currently working on the installation of the new Rainmaker gauge which will give us the ability to have the sprinkler system automatically turn off in the case of rain. The investment will probably pay for itself in a fairly short period of time given the weather pattern this summer. 

•  We need to find someone to replace 10-12 rows and 3-5 sheets of Hardee Board on two off-golf course condos prior to the paint project in September. Unfortunately,  we are having some difficulty in finding someone willing to work with Hardee Board as opposed to a more ‘user friendly’ product. Several committee members are currently brow beating everyone they know to solve this dilemma.
• We are looking into installing vents on the crawl space of the off golf-course units prior to painting. The vent will automatically close at a given temperature and will help with critters getting into crawl spaces for the ‘off season’. 
• We have no asphalt driveway issues to deal with this summer, fortunately!
• Kathy Beatty’s unit needs some work that is the responsibility of the B&G team (move electric outlet to drier location) and deck refurbishment. She also has a few items she will be handling inside the condo affiliated with the new fireplace installation.
• We have the final quote and are on schedule for painting the off-golf course condo units in September. Fortunately, the bid included the repainting the rails and deck flooring.  
• Aaron has graciously taken care of the back flow test for the year and reported the findings to the Town and also he has spent a fair amount of time on the question of water pressure gauges and inspections. Given the altitude and location of Estes Park, water pressure tends to run high to very high in residential areas. One condo in MFH was tested at 150+ and another 3 doors down at 50 psi(?). We have decided that the water pressure gauge is the responsibility of the home owner to have it inspected and replaced if necessary. The committee will gladly help the owner with any details of the process. 
• Finally, our last topic for today……We do not expect nor do we want a decision made today on this topic, but we feel it is important to give the HOA as a whole a good lead time to think over as a group this decision. The B & G committee has ‘matured’ to the point that we cannot handle, nor do we have the skills to implement, the number of small and large projects that are left for us. We would like to propose the return of the Property Asset Manager, part time. I believe B&G has monies in the budget for this decision. And also with this decision, B&G would like to change the Bylaws re who the Operations Director answers to (or in what order). I have attached the current job descriptions and change we are proposing. This topic will be further researched by Finance and B&G and brought up again in the the fall with new Officers to guide us through the morass!

1. Operations Director position description proposed changes: This was deferred until the new board is elected.

Linda moved to accept the B&G Report, Arleta seconded. Passed.

• HOA Owners’ Meeting (August 29, 2021 – location to be determined) and Workshop (to be scheduled)
  • How do we do this? Pete will look into the Senior Center, and Arleta will look into the Masonic Lodge for a location. Any other ideas?
  • Proposed Board slate? We need volunteers for the board and committees. An email will be sent out looking for volunteers and asking what skills/connections you might have to help out the Board as needed.
• Owners use of condo for extensive amounts of family/friend vacationers. Lori Calnon

There was discussion about letting family and friends use your condo when the owner isn’t present. Does that constitute non-paying vacation rentals, which require a Town permit?

The board will look into this. Our current rule allows for long-term paid rentals over 6 months with a lease. We don’t currently have any rules about family and friends free use of an owners condo. We’re looking into ways which allow for this that doesn’t disturb or make neighbors uncomfortable about the behavior of revolving strangers. This is a vacation town where most of us want our family and friends to be able to enjoy it and visit us, or even house sit when we want to be away. So this poses an interesting question.

Meeting Adjourned: 4:45

Posted in Minutes 2021 by Susan with no comments yet.