Annual Meeting 8/29/21
EPMFHOA Annual Meeting 8/29/21
Baptist Church on Mall Rd
2:00pm
Attendees: Rick & Claudia Jordan, Susan Novy, Aaron Voboril, Nan Belknap, Gary & Dee Dougherty, Ronnie & Colleen LaRue, Pete & Linda Hogue, Steve & Anne Poznic, Tim & Leigh Dawson, Aleta Bell, Max & Yvonne Salfinger, Jim & Tina Meyers, Becky Velthoen, Nipan Karmacharya &Hannah Radzevich
Proxies: Anne Poznic for Pamm Haglund and Sally Gaddis, Rick Jordan for Kathy Beatty and Randy Rahne, Ronnie LaRue for Diane Yoblin, Aaron Voboril for Don Dodson and Linda Buehring
1. Introductions of all:
2. Quorum announced: 21 units represented
o President’s Report – Rick overviewed the Public Documents, Rules and Regs and Insurance. Our Declarations are the original document that has since had changes made by the State of Colorado in a few areas which we cannot override. The HOA jointly owns the buildings and grounds for maintenance purposes. The HOA ownership doesn’t involve any buy/sell rights to the buildings. We have Insurance for the structure of the buildings and grounds. The homeowner is responsible for their own insurance, should they choose, for their interior belongings and fixtures.
- Issues this year: Our rules can always be changed according to Federal, State and Town of Estes Park laws.
- parking: The rules states that we shouldn’t park in the driveway; however, some vehicles are larger than the garage opening or length, so the board has chosen to be lenient on this matter (ignore, but encourage parking in the garages)
- flags: The rule states a 3’x 5’ maximum size, but there are no rules for content. (freedom of speech)
- late payments: We had some Covid-19 related late payments that we made more workable payment arrangements with the owners for. We have one owner that we need to work out a payment plan that hasn’t been cooperative with communications, which may result in a lien.
- short-term rentals – An owner has used their unit for short-term vacation rentals this summer, in violation of HOA rules and Town of Estes Park regulations. That has been stopped. The town of Estes Park licensing and police department has been notified and the Town will issue a warning and fines, as needed.
3. Buildings & Grounds – Ronnie
- use of longer lasting paints and materials: the goal is to get to a 7-8 year cycle, instead of the current 5-year cycle, which will give us an additional 60K to use for other projects. We’re doing our best to stretch those dollars out for the HOA and keeping the dues level.
- deck maintenance changes: We’re trying to gradually replace the wood railings with black tubular metal railings, as they are the same price to replace and require far less maintenance. If during regular maintenance, should the owner want to upgrade the wood to composite, the HOA will pay the price for the normal maintenance price and the owner will pick up the upgraded price. Should you decide to remodel your deck to your own specifications (with HOA approval) outside of a scheduled decking replacement maintenance, then the entire project is at the expense of the owner. Our Declarations states that the maintenance would then become the owners. With the partial expansion of decks and buying/selling of units, an how inconsistent we’ve been in the past, we might find that a one-time fee to turn the maintenance over to the HOA is a better solution.
4. Finance – Pete: reviewed the budget. There were questions regarding the fairness of different sized units pertaining to different line items. It was jokingly explained that it’s like socialism, in that some items may be more for some units, but the other items may be more in other units. We do make an arbitrary $5.00/mo. difference between the small, medium and large units that is taken on the insurance line item, since the insurance is the obvious difference due to unit size. The medium units pay the average, the small is $5 less and the large is $5 more. (This detail was not brought up at the meeting, but explains the difference amount)
5. Homeowner votes
- Vote on concurrence of Board Approved 2021 Budget and Board Approved Assessment Schedule 2021: Tim moved to accept the 2021 budget and assessment schedule, Arleta 2nd. Passed.
- Election of 2021-2022 Board Members
Slate: Rick Jordan, Susan Novy, Ronnie LaRue, Nan Belknap, Pamm Haglund, Pete Hogue, Nipan Karmacharya, Arleta Bell
Passed.
6. Adjourn: 3:08
EPMFHOA Board Meeting following Annual Meeting
8/29/21
Attendees: Pete& Linda Hogue, Nan Belknap, Rick & Claudia Jordan Nipan Karmacharya & Hannah Radzevich, Arleta Bell, Ronnie LaRue, Susan Novy, Max & Yvonne Salfinger, Aaron Voboril
1. Call to order: 3:16 pm
2. Approve July 25, 2021 minutes: Arleta moved to accept minutes, Nan 2nd. Passed.
3. Elect Board Officers: it was decided to make some teams and not have any members at large
Presidential Team: Nipan Karmacharya, Pamm Haglund, Arleta Bell, Rick Jordan
Vice-President: Nan Belknap
Secretary: Susan Novy
Treasurer: Pete Hogue
Operations Director Team: Ronnie LaRue, Nan Belknap
4. Committee/Team members and structure changes? Nan Belknap will stay as committee chair for B&G. Financial Secretary will be Becky Velthoen. Chairpeople are needed for Community activities, Financial Review.
5. Old business
Treasurer’s Report: none for this meeting; covered in annual meeting budget review and approval.
6. New business
a. Discuss Board retreat and Owner’s workshop meetings: Ronnie moved to not have a board retreat and owner’s workshop, Pete 2nd. Passed
b. Discuss short-term rentals: Pete moves that Rick notifies the Paces per our violations and violations program. Susan 2nd. Passed.
C. next meeting: Sunday, Sept 19 at 3:00 at the Hogue’s 1458
7. Adjournment: 4:30pm
Posted in Minutes 2021 by Susan with no comments yet.
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