Board Meeting 9/17/22
EPMFHOA Board Meeting
Sept. 17,2022
10:00 @ the Gaddis’s (1456)
Attendees: John Gaddis, Pete & Linda Hogue, Susan Novy, Pamm Haglund, Anne Poznic, Yvonne Salfinger, Becky Valtheon (first part of the meeting), Jim Meyers
Via zoom: Ronnie LaRue, Nan Belknap
President’s Report: John had everyone introduce themselves and give some info about themselves. It’s nice to live in a community where we know our neighbors.
Discussion on property management company and how to transition: John talked with Lowell at PMI and was impressed with him and that he lives in Estes Park. Lowell responded to our questions. The email with the responses was sent out to the board and John will also review them and give his response to us.
Pamm made a chart with the team responsible for the transition which is divided into 3 categories: administration, finance and facilities. Even though there’s more than one person in each category, PMI only wants to deal with one person per category.
Financial Reports:
Treasurer’s Report:
Transition to PMI financially: Typically, B&G determines what needs to be done and finds contractors and works with finance to make sure we can pay for it. Pete has concerns about whether we are able to complete our projects this year. Ronnie responded that the Brodie units painting will be done, but that row of units is our most expensive and makes it difficult to do many other projects. The siding will be completed that started last year. The building permit was obtained. We do need to address driveways.
We will continue as normal until the transition to PMI is completed January 1. Then PMI will help take over a lot of these issues.
Business Operations Report:
Pete made a draft organizational chart. We don’t know what will change once PMI comes on board, since we’re hiring a property management to take over some of these responsibilities. But this chart is typical of previous years.
Buildings & Grounds Report:
1. Driveways. A visual inspection will be done in the Fall of 2022. Any driveway deemed necessary of repair/coating will be done in 2022. All other driveways will be done in 2023. Currently, there is $2,500 a year budgeted for this work beginning in 2021. B&G anticipates using the total 3 year amount of $7,500 in 2023 if necessary (to the extent not used in 2022. 2. Painting. The painting of the Brody units is getting underway. Poznic deck railings will be re-painted in the Fall of 2022 (it was mistakenly painted the wrong color in 2021). Pamm Haglund’s deck was to be clear-coated instead of painted and needs to be returned to a clearcoat. Also, there’s overspray on her bathroom skylight that needs removing. No other non-scheduled porch/deck work is anticipated to be done in 2022.
Next Meetings: Nov. 19 at 10:00 at John’s (1456)
Jan 21 at 10:00 at John’s (1456)
Mar. 18 at 10:00 at John’s (1456)
May 20 at 10:00 at John’s (1456)
Adjourn: 11:10 am
Posted in Minutes 2022 by Susan with no comments yet.
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