Estes Park Mountain Fairways HOA

Jul 4th EPMFHOA Board Meeting 6/30/25

Estes Park Mountain Fairways HOA
Board Meeting
June 30, 2025
1:00 pm MT 
by Zoom

Attendees: Yvonne Silfinger, Kevin Preston, Susan Novy, Pete & Linda Hogue, Abbey Pontius, LeAnn Briggle-Daugherty, Lori Calnon

Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals.

Reports of officers

Secretary’s Report (Susan)
Approval of minutes of preceding meeting : May 14, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/ Pete moved to approve the minutes, Kevin 2nd. Passed.

Treasurer’s Report (Pete)

Summary: all dues are up to date.

Work is being done on the 5 year financial plan taking into account the information from the 2023 Reserve plan/Reserve fund (RP/RF) independent study and more current detailed independent studies on foundations, decks and siding.

SHOW US THE MONEY! As of May 31, 2025 – $230,724.61

BOC Checking: $41,746.39

Fidelity Operations Savings: $7331.91

Manager Report:Estes Park Rentals (Abbey and Team)

Email vote on June 2nd approved to proceed with metal deck railings on 1421.

Architectural review requests

1458 side decking needs some replacement. The last contractor for 1410 full siding on west side won’t bid a partial project. Perhaps Carl would do it. LeAnn will continue to look into how to get this project completed.

Mid-August for the new asphalt streets with concrete gutter pans. The town has assured us that the broadband service won’t be disturbed. Prepare for “just in case”.

Carl (landscaper) has worked on cleaning gutters.

Ground squirrel problem is worse after trying to use a non-toxic method. Those smart squirrels just worked around it and made things worse. We’re still working on a solution.

Weed control has been done once and may need another application.

Sprinkler issues will have to wait until the road is finished. It may be shut off during the road construction.

We had a bear in the wild space.

Deck inspections have been done and expecting the report within 2-3 weeks.

The determination on the 2 requests for bathroom venting is to go through the siding, as opposed to the roofing.

Reports of committees

Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)

This report supplements the report done by our EPR service provider of facilities and finances operational services. Its focus is the set of responsibilities our team has in addition to those handled by the EPR staff.

Administrative Information

1) The full F&FST team has not yet met in 2025, nor have either of the two functional teams (finance, facilities) met. Having said that, there has been lots of activity related to both functions so far this year.

Recent Activities

1) Combined team activities:

a) There has been significant activity to develop the current version of the RP/RF Five Year Plan (it only has the year 2025 completed at this time). The initial draft was done by the RP/RF Study Team – who then provided their starter work to the full F&FST team for their review and feedback. The board reviewed and approved the recommended plan at their 2/1/25 board meeting.

b) While reviewing the full year 2024 results, several items were discovered that needed further analysis and follow up action: there was at least one relatively large bill that was paid twice and there were several sets of 2024 work for which bills had not been received and paid in 2024. That analysis and corrective action [will not change the 2024 financial results] has taken place by the partnership of EPR staff and the F&FST team.

c) There has been significant effort related to evolution of the Deck Worksheet Project (which is now a deliverable of the Deck Inspection Project) and the Deck Inspection Project (approved by the board in two steps, the first at the 3/29/25 board meeting and the second at the 5/14/25 board meeting). On May 25th the contractor partially completed (due to weather issues) initial inspection work, with additional inspection work completed since then. A draft report is currently being reviewed by an EPR subset of the project team prior to the preparation of the final report to be distributed to the full project team.

2) Finance team activities (working in partnership with EPR staff):

a) There has been significant activity to produce the 5/31/25 financials – which have been published and distributed to the board and others.

b) There has been significant activity to produce the draft MF 2025 Phase Two Budget material being recommended to the board for review and approval at their 2/1/25 board meeting. The initial draft was done by the RP/RF Study Team – who then provided their starter work to the

(There is some overlap with the information that follows and what is found in the Treasurer Report

6/28/25)

finance team for their review and completion. The final 2025 budget and supporting material were approved by the board at their 2/1/25 board meeting.

3) Facilities team activities (working in partnership with EPR staff):

a) There has been significant activity to deal with several facilities items related to closing out 2024 and starting up 2025. These include understanding any situations where:
– 2024 planned work was not fully completed (which includes the bill for the work being received and paid)
– 2024 work has been carried forward into 2025.

b) There has been significant activity to deal with several facilities challenges/issues – the list includes, but is not limited to:
– what to do about the needed repair/replacement of the west wall of the condo at 1410(Buehring). The approved project to replace the condo wall has been completed.
– understanding what work we need to do in preparation for the city’s Matthew Circle project to be done this summer. There has been significant progress in this arena. One learning from the effort to date is that we will not have a sidewalk (as an added asset) as part of the project. It looks like the project will be done in late summer/early fall.

c) There has been significant activity in understanding, and planning for needed actions as a result of, the Foundations/Brodie Wall inspection project that was done in late 2024. A project proposal to implement needed corrective action is in the works.

2025 Reserve Plan/Reserve Fund Planning & Tracking Status Report

Prior to April the only expense activity in this area has been payment of a 2024 invoice (for the Foundations/Brodie Wall inspection project) that we did not receive in time to make it a 2024 expense. There have been no RP/RF 2025 project expenses in the first three months of 2025. Having said that, in April two major expenditures have taken place: 1) repaying, following board approval, the Dougherty family $8,800 for the deck work that was done in 2024 (which they paid for provisionally at that time) and 2) completion of the 1410 West Wall Replacement project at a cost of $14,270. There has been no updated published RP/RF Status Report (beyond what has been reported here) at this time.

An updated version of the MF 2025 Reserve Fund Budget Versus Needs Analysis document has been produced for this board meeting to provide current, although still only partially complete, information on the 2025 plan and actual data.

Business Practices Report (Yvonne, Pete)

There’s updating to the 2025 Reserve Fund Budget being done, but it really needs to wait until we find out how the road is repaired and what maintenance we will need to do afterwards.

Other policies/rules/architectural guide: this is being updated and added to the website as it’s finished.

Date of next Board meeting? Tuesday Aug 19,2025 at 10:00
Date of Annual Meeting? Tentatively Saturday Sept. 27, 2025 at 10:00

Adjourned: 2:00

Posted in Minutes 2025 by Susan with no comments yet.