EPMFHOA 5/23/15 Minutes
Estes Park Mountain Fairways Home Owner’s Association
Board Meeting 5/23/15
Attendees: Susan Novy, Pete & Linda Hogue, John Gaddis, Gary Dougherty, Pamm Haglund, Javier & Maria Gomez, Arleta Bell
Call To Order: 3:05pm
Approval of Minutes: On website. Delay until next meeting.
President’s Report: Charley is now resigned as President and happily moved into his new home. Gary Dougherty, the Vice-President presided over the meeting.
New owners: We’re happy to welcome the following full-time residents: Linda Beauring 1410,     Chris Metzger 1422 and Kathy Beatty & Elen Crone 1454. Charley’s sale of his condo will occur mid-June to a full-time resident. Ray & Joan Novy 1449 have moved to Good Sam’s Apt. 104. They will sell sometime in the future.
Renters: We have one long time renter in 1451. There appears to be far more cars and people than the condo should have. The owner has been notified. The renters have been notified that the cars need to be parked only in the driveway and not on the road.
Replacements: We need to replace the following vacancies on committees: Linda Griffin on the Finance Committee; Charley Griffin and Steve Lang on the Building & Grounds Committee.
New Board Members: We will need more volunteers for the board to fill the vacant positions. All residents could join a committee or the board, if desired. We will need to elect at the Annual Meeting, out of the volunteers for the board, a new president, vice-president, secretary and treasurer. Some of these positions could be retained by the current volunteers. The committees will need to be “beefed-up” as well. If you have interest or questions, contact one of the current board members.
Upcoming Meetings:
Annual Meeting: elections and old and new business, Sat, July 18 @ 3:00pm in the Hondius Room at the Library.
Board Meeting: meet new members and decide positions. Directly after the Annual Meeting.
Board Retreat/Board Meeting: Sat. Aug.15 @ 1:00.
Owner’s Meeting: determine the owner’s desires for the upcoming year’s agenda with new board. Sat. Aug. 15 @ 3:00. Location to be determined.
Jordan’s Deck Request: John moved to table the request until next meeting while Gary checks the town code. The board had a chance to take a look in order to determine if it would just look like a missing deck railing from a distance. The glass really can’t be seen, so it needs to appear architecturally stable/viable, as well.
Email Votes: 2 email votes were approved over the winter: Adopting revised budget 2015, and Vintage Lawn Care contract for this season.
Treasurer’s Report: Given by Pete Hogue as Chair of the Finance Committee
Nothing unusual on the P& L. The snow removal $1000.00 and $400.00 for aerating bills have been paid. Some repairs have been paid for, but not completed. Aaron has this on his to-do list when he returns. John moved to approve the treasurer’s report. Arleta 2nd. Passed.
Buildings & Grounds Report: Given by Pamm Haglund.
Aaron is not back yet and has this season’s plan of action.
Business Practices developed a work order form which has not been implemented yet. Linda moved to accept. Pamm 2nd. Passed. The forms will be distributed at the Annual Meeting, until the secretary can figure out how to attach it to the website for easy communications.
Financial Committee Report: Given by Pete Hogue
A financial summary report will be made for the board’s approval.
A Financial Review by professional accountant, Barry Stein, has been done and a meeting to discuss the outcome will be next week. We will look into added functions of Quickbooks that we might implement. We will have the final report by the Annual Meeting.
John moved to approve the report. Arleta 2nd. Passed.
There’s a desire for electronic payment of dues through the website. The Financial Committee will look into options.
Business Practices Committee Report: Given by Pete Hogue
Pete presented the timeline for 6/14-10/15.
New Business: Next board meeting is Sat. June 6 @ 3:00 at Susan Novy’s condo 1445.
John moved to give Charley a $300 gift certificate to Kind Coffee for his years of service as president. Approved.
Gary doesn’t want to preside over the meetings as VP, so John volunteered to run the meetings throughout the Annual Meeting.
Adjourned: 4:35 pm
Posted in Minutes 2015 by Susan with comments disabled.