EPMFHOA 11/19/15 Board Meeting Minutes
Estes Park Mountain Fairways HOA
Board Meeting 11/19/15
Attendees: Susan Novy, John Gaddis, Gary Dougherty, Javier Gomez
By phone: Linda & Pete Hogue, Aaron Voberil, Ronnie LaRue
Call to Order: 7:05 p.m.
President’s Report: Cuba was great! Interesting to see how the communism has worked or not. The food was great. Lots of rice and beans. The cars were from all over the world. Chinese taxis, old US cars. People friendly and happy, despite the poverty. Music everywhere. HOA-wise, no fees, so buildings falling apart, but everyone owns their own plot. The race that I raced in Cuba was expectedly unorganized, but fun.
Now for this HOA
Financial Report: We have more income due to the past due account getting almost caught up. The dumpster cost will be different for the winter, with only one being bear-proof. Also, the trash company has added fuel surcharges and environmental charges; this, with one more month of twice per week pick-ups than last year will increase the trash expense this year. But overall, we should be within budget, if we juggle where we’re above to where we’re below for next year’s budget.
The financial committee has determined that some of the expenses need to be placed into the reserve account instead of the operations account. It looks like we should end the year within the budget.
Gary moved to accept Financial report, Javier seconded. Motion carries.
Buildings & Grounds: repaired 10 skylights this year. The Oberin deck was rebuilt. The Gaddis deck stairs were fixed and the signs were painted. The seal coating on Brodie was done, as well. The two owner clean-up days went great. So we had a good year for buildings & grounds.
The new trash ordinance will not allow for the heavy lids to be kept open come April, so we’re looking at a 10 yard bear-proof dumpster with sliding doors. It will be difficult to hide as we only have 2 yard dumpsters now. It will cost more as well. (2K/year) We’re also considering working with the people who can’t lift the lids and have specific times that we could help them out. If you have problems lifting the bear-proof lids, or have any other great suggestions, contact Susan, secretary@epmfhoa.com, so that we can come up with an acceptable solution for both the bears and us.
Gary moved to table this until we have more information, Javier seconded. Motion carries. We would like Ronnie, Aaron & Pamm (Buildings & Grounds) to have something in place by April 1, 2016.
Business Practices Committee: We put together a proposal for changing how we deal with late assessments for the Rules & Regulations document. Discussion is that dues are late after the 10th of the month with a $25.00 fee assessed if it received afterwards. The first month late per calendar year will be forgiven. Proposal was passed by consensus.
Jordan’s deck: Rick & Claudia Jordan came to the meeting at 7:30 to propose that their deck railing in front of their sundeck window be removed. Their contractor and the Town of Estes Park do not find any structural or safety reason for keeping the railing. The only question is how it will look architecturally. Suggestion was made to use a photo film that will make it look like the railing is still there, so it doesn’t look different from the other units and also provide privacy from the unit next door.
Gary moved to approve the proposal with looking into the photo film. Javier 2nd. Motion carried.
Next Meeting: March 10, 2016 at 7:00 MST
Meeting Adjourned: 8:15pm
Posted in Minutes 2015 by Susan with comments disabled.