Estes Park Mountain Fairways HOA

Jan 27th Board Meeting 1/27/24

Estes Park Mountain Fairways
Board Meeting
January 27, 202
10:00 MT
Zoom Only
approval pending

Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete & Linda Hogue, Abbey Pontius (EPR), Lori Calnon, Mary Beth Schuh

Call to Order: 10:02

Approval of minutes from meeting held November 28, 2023-they can be found at: https://epmfhoa.com/category/minutes/minutes-2023/ Passed.

Finance Team (Pete)
Treasurer’s Report:

Board Treasurer & Finance Team Summary Report For 1/27/24 Board Meeting: information repeated from last report is in italics Note to readers: This report covers all the activity in which the treasurer and finance team are involved. Motion made to approve Treasurer’s Report, Passed.

MF 2024 Revised Budget – the team will have recommended material for review & approval. Motion was made by Yvonne and seconded by Susan to approve the Revised Budget. Passed.

Estes Park Rentals report/transition update (Abbey and Team):
Dues: We have two members that are behind. Both are willingly in good contact with EPR for resolution.
Member questionnaires: most have come in. These are necessary for contact information, especially in case of emergency when you’re not in your unit.
Architectural request: extension of deck. Pete moved and Yvonne seconded that conceptually we approve, with the details to be determined. Passed.

Work order status (Abbey and Team, B&G-Ronnie, Nan): Most work orders from PMI are taken care of.

There was one unit concerned about an unidentified odor. This will be monitored again in the summer-it does not seem to be a problem now.

Gutter cleaning has been done. However, we do not have an invoice for this activity. 

The roofing problem review has been completed, paid for, but we’re still waiting on the written report from the roofer. Verbally there wasn’t anything different than in the Reserve Study Report. The roofing issues identified in the Reserve Study Report are still pending (to our knowledge-there was no update from B and G) and need to be completed.

Insurance Report (Yvonne): We got State Farm Insurance exterior building insurance (replacement value) for $27,018 from Dec.23, 2023 – Dec 1, 2024.

Business Practices Report (Yvonne, Pete): We will start with asking John Gaddis whether we need a real estate lawyer specializing in HOAs to go over our covenants or if he could explain our questions. Yvonne has worked with a good real estate lawyer specializing in HOAs that she worked with at their last condo residence and HOA in Denver. The next step would be the free phone call with the team and lawyer to determine what needs to be done at what price.

Updating of documents– potential budget item: The board is wanting to make sure our covenants are up to date.

Date of next meeting: Mar.16,2024 at 10:00

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