Board Meeting 8/1/22
EPMFHOA Board Meeting
8-1-22
4:00 at Jordan’s and zoom
Attendees: Rick & Claudia Jordan, Susan Novy, Aaron Voboril, Pet & Linda Hogue, Nan Belknap, Colleen LaRue, Jim Meyers, Becky Valthoen
Zoom: Ronnie Larue, Pamm Haglund, Nipan Karmacharya, Owner, Anne Poznic, Arleta Bell
Call to Order: 4:00 Aaron came to wish everyone goodbye and to acknowledge the reason he’s moving has to do with the dues going up so much, and he hopes we keep in touch with him at his new home.
Secretary’s Report: meeting minutes 6-26-22
Pete moved to accept the minutes; Pamm 2nd. Passed.
Treasurer’s Report:
Pamm moved to accept the Treasurer’s Report; Arleta 2nd. Passed.
Proposed budget: The proposed budget was put together by both the Finance Team and Buildings & Grounds. They only have a draft because they were not in agreement on a final plan. The disagreement has to do with whether we want to increase or decrease the reserves right now.
Updated High Level Timeline:
Planning & Practices: Guest policy proposal draft. Pete will work with the policy side of it, and Becky will work on the owner’s guide side of it. We’d like to request that those having guests stay at their unit without the owner being present themselves, will let the board know who’s coming and when.
Buildings & Grounds Report:
Aug 1, 2022 Board Meeting
We have finally started the Hardie board siding replacement project on 1451, 1455 problem areas. Unfortunately, the project was shut down by the town because Carl did not pull a building permit. He thought the area involved was small enough to not need one. As soon as we submit the permit and it is approved, we will complete this project
Linda B (1410) Sewer vent flashing needs to be replaced as it is leaking moisture. Carl is aware of this and his partner Scott is scheduled to replace it after the siding project is complete. He is going to complete the final shingle replacement on Nipan’s roof at the same time.
Kathy Beatty (1454) The deck is almost complete and looks very good. Tom C unfortunately had to stop the project due to necessary back surgery. He will be out indefinitely, so fortunately, his son is going to complete the last details.
I am meeting with Sherry Rielly re. a list of things she wants taken care of. We will have to go through and decide what are HOA items and which are at her expense.
The Brodie paint project is on for September by Randy. The Bid came in at $36,750 and we budgeted $40,000 so we are under budget by $5700 on this item. No siding needs to be replaced with this project.
Happy to relate that the dog poop/salt container issue has been temporarily solved. They are cleaned out and in place. If anyone sees someone disposing of their doggie bags there, please call them out on it. Special thanks to Steve Poznik for coming to our aid with monster chain cutter.
Pete moved to accept the B&G report, Pamm 2nd. Passed.
Insurance Team: We discussed whether we want to increase the deductible. The team found the amount saved was not enough to worry about.
Pete moved to accept the team’s decision, Nipan 2nd. Passed.
Susan also played a phone message from Danielle, our insurance agent, that stated there is nothing in our Declarations insurance guidelines that stops us from charging the policy premium by unit size. It’s very common to divide the premium by the development’s insurable square footage and charge the units accordingly by their insurable size. It’s also common to split the premium equally amongst the owners. Since we can do what we want, it was assumed that we would start charging the premium equally.
Professional Management Research Team: The team would like to recommend PMI as a professional management company for a base cost of $6900.00 per year. The owner is very knowledgeable about Estes Park and town regulations. We got a very positive recommendation for the company.
Pamm moved to bring on PMI as our management company; Pete 2nd. Passed.
New Board Slate:
Aleta Bell, Nan Belknap, Nipan Karmacharya, Pamm Haglund, Pete Hogue, Ronnie LaRue, Susan Novy, Yvonne Salinger
Next Meeting is directly following the Annual Meeting 8-27-22
Adjournment: 5:36
Posted in Minutes 2022 by Susan with no comments yet.
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