EPMFHOA 09/19/15 Board Meeting Minutes
Estes Park Mountain Fairways HOA
Board Meeting 09/19/15
1456 Matthew Circle
Call To Order: 10:00 am
Attendees: John Gaddis, Susan Novy, Linda & Pete Hogue, Arleta Bell, Javier Gomez, Gary Dougherty, Pamm Haglund, Aaron Voboril, Kathy Beatty
Review Board Retreat 8/15/15:
Committee & Team Reports:
Finance: Reviewed packet of information on finance team. Proposes that the 5 year review of the Reserve Plan be postponed until next year so the newly formed Long Range Planning Team has time to review the Reserve Plan. Their review will affect the 2017 assessments as to whether it goes up or stays the same. Gary moved to accept , Kathy 2nd. Passed
Plan reviewed as how to re-assign the signatures on the accounts. Gary moved to accept, Kathy 2nd. Passed.
Quickbooks has been put on both treasurer’s computers. The newly recommended tools as to how to use QuickBooks have been implemented.
Treasurer’s Report: everything moving along as normal. We have one owner past due 3 months that we don’t have a policy as to how to handle leans, if necessary. We’re having problems finding communications with the owner’s representative. Gary opted to talk to the owner, whom Javier didn’t realize was currently living here.
Business Practices: Confirming the approval of the 2 new job descriptions: Building & Grounds and Community Activities. Pamm moved to confirm, Gary 2nd, Passed.
Board received just the areas of change to the Policy & Guidelines which now are ready to vote upon. These changes were made due to Colorado legislature mandates. Pamm moved to approve, as changed, the section on Education of Board Members and Owners, Javier 2nd. Passed.
Conduct of Annual Meeting & Owners Meeting section was reviewed and discussed. We will come back to this one. Many suggestions.
Conflicts of Interest Policy: straight forward and non-controversial. Kathy Moved to approve. Javier 2nd. Passed.
Public Disclosure of Information: not sure what is really required with this one. Needs more modification and clarity.
Pete clarified that we’re only approving a draft subject to the work in phrase 2 & 3. Gary moved to adopt the draft, Arleta 2nd. Passed.
John acknowledged that his homework is to look at the Colorado statutes and make sure the wording is appropriate in the Policy & Guidelines.
Community Activities: Gary noted that we’ve had 2 successful activities and that our next one is Sept 25 at the Prescot’s at 1450 Matthew Circle at 5:00.
Buildings & Grounds: Pamm noted that we had a great turnout for our 2 cleanup days. A phenomenal amount of work was done.
Bear proof dumpsters: Discussed the weight of lid and decided to keep one Bear proof and one regular during the winter to save one of the $150.00 switch out fees.
Linda Beuhring has a proposal for the wild area at the walkway between neighborhoods. She can tell a noxious weed from a regular weed and has been weeding. We have a policy to mow once in the fall and once in the spring. Linda is going to come up with a proposal next spring.
Pamm has available a contact list of our building & grounds contractors, should anyone need personal recommendations.
Insurance Team: No report
Financial Review Team: No report
Long Range Planning Team: Will meet after this meeting.
Beautification Team: Under umbrella of Buildings & Grounds. We feel the 2 work days really enhanced the area. Also, the two signs have been painted.
New Business:
Aaron has a proposed lease for his place over the winter. Linda moved to accept lease, Javier 2nd. Passed.
Next meeting: Thurs Nov. 19 at 5:00
Adjourn: 11:40
Posted in Minutes 2015 by Susan with comments disabled.