EPMFHOA Board Meeting 11/15/2020 via zoom.us
Attendees: Rick & Claudia Jordan, Susan Novy, Anne Poznic, Nan Belknap, Carol Prince, Pete & Linda Hogue, Pamm Haglund, Ronnie LaRue, Arleta Bell, Aaron Voboril
Call to Order: 4:00
President’s Report:
Email Communications Issue: Perhaps we could send text messages that states what has been emailed so we can check. Part of the problem is emails not being white listed and ending up in junk; another is too many back & and forth of replies which removes the attachments, unless manually allowed; another is iPads don’t seem to be getting the attachments, another is the limit that providers put on number of recipients and the size of attachments.
Flags Issue: Every owner is allowed to have 2 flags up to 3’x5’, there are no more provisions than that.
Secretary Report:
Oct 18, 2020 Minutes: They are all finished now, but nobody seems to have received them. I attached them to a reply, which may be the problem.
Website: All technicallyupdated: https, wordpress, plugins, php, and new financial password.
Finance Team Update:
Treasurer’s Report 11/15/2020:
FINANCIALS AND FINANCIAL SITUATION
October 2020 financials will soon be available on the website. The last major expense for 2020 which is not in the October financials is $15,720 for non-Brodie unit painting.
With the receipt of the painting bill, it appears that there will not be any significant deviations in total from the 2020 Budget. Total Operations expenses and Total Reserves expenses, while showing variances in individual expense line items, will be within the 2020 Budget expense totals.
While reviewing the October and year-to-date financial statements, I noticed how much the Building and Grounds team, Kathy Beatty as HOA Financial Secretary, and other HOA members in general have worked this past year to keep costs down as much as possible. Also, through the busy summer “repairs season”, Kathy and I were provided receipts and other information to help us record the expenses properly. Because of this, whenever possible, we have identified the building and the condo where a repair was made. I think this history will prove invaluable in the future. Thank you to all of you.
MONTHLY ASSESSMENTS
We have not received November monthly assessment payments from 3 owners. One payment appears to be lost in the mail due to the wildfire evacuation. We are following up with all three owners.
ROOF LOAN PAYMENTS
Two of the three owners have paid the second $2,000 roof loan payment that was due October 31, 2020.The third owner has a Board approved payment plan which will pay off the $2,000 by October 31, 2021. We have received $800 from this owner.
SHOW US THE MONEY!
Since the condo painting bill was received after October 31, this table shows cash which will agree to the October financial statements as well as cash as of November 13, 2020.
| As of October 31,2020 | As of November 13, 2020 | |
| BOC Checking | $15,677.10 | $7,282.01 |
| BOC Operations Savings | 5,006.38 | 5,006.38 |
| Fidelity Operations Savings | 33,115.82 | 33,115.82 |
| Fidelity Reserves Savings | 28,600.30 | 16,600.30 |
| TOTAL | $ 82,399.60 | $62,004.51 |
Respectfully submitted,
Anne Poznic
Treasurer
Nan moved to accept the treasurer’s report, Arleta seconded. Passed.
Lease Agreement: Anne is working on some minor changes and will have it ready for the January meeting.
B&G Updates:
Report:
This time of year, most of our projects have been completed and we are taking a breath. We are also looking to next year. Our next few months will be spent planning for 2021 projects
Driveways:
We seal coated our asphalt surfaces this year. Next year we wold look for any damaged surfaces which might need our attention. We are not expecting any/many of these.
Painting:
1438:
Randy McNeil, Village Maintenance, completed painting the off-Brodie units. His crew did a good job of surface preparation and painting.
Randy’s bid for the Off golf course units to be done in 2021 is $24,700.
Finish remediation necessary due to chimney leaks and damage to living room walls/ceiling. Kelly Miller Is due to start next week. It should take two days. I still have to convince Majestic Roofing, Robert to agree.
Snow Plowing contract for 2020-2021 season.
Reminder to all homeowners: The snow plower does NOT plow driveways with vehicles in them. This is to protect both the plower and any vehicle from damage.
Decks / Porches
We, ourB&G group, painted/stained a number of decks this past summer. We intend to do the same for the next year. This saves the HOA money.
Our Lawns / landscape:
We have put our landscaping to bed. The shrubs got their needed trim which will encourage better growth and plant health this next year.
A fence rail needs to be replaced on the Brodie side. That will be taken care of this next week.
2020, the Year of the Mice/Voles, Woodrats etc:
Enviropest has completed their treatment of 1454 and assessed 1456 and 1458. The latter two did not need treatment. Enviropest has been paid.
Planning: B&G is planning the 2021 projects.
Once again….We at B&G as well as all HOA Members can’t thank Aaron Vobril, Ronnie LaRue and Steve Poznic enough for their tireless work this summer. We also thank Elen Crone for ensuring our trees have had good care. Anne Poznic is our “honorary member”, with accurate and current finances as well as keeping us posted as we performed the 2020 projects. Our HOA is always a better place because of them. BIG THANKS!!!
“It takes a village”. It has been a busy, productive and successful year.
Anne moved to accept the report, Linda 2nd. Passed.
TDS to 1443: There was a concern about the dropbox being in the Elk Ridge property instead of ours. We will contact them (John Baney from Elk Ridge) to let them know what TDS plans on doing, as well as going to TDS to find out exactly what they have in mind.
Policy and Planning Report:
Personnel Policies and Guidelines: There was discussion on the document and some recommendations made concerning mileage reimbursement and adding that the board and committees are volunteer.
Nan moved to accept the Guidelines with the changes proposed, Linda 2nd. Passed.
Community Activities:
Welcome Guide: We’re wanting an electronic document to see it and be able to make changes.
Anne moves to accept the Welcome Guide, Ronnie 2nd. Passed.
Insurance:
HOA insurance covers everything but personal property and upgrades.
Change to Assessment formula: There’s question and confusion about the traditional explanation of how we determine assessment amounts and whether the traditional formula of an arbitrary $5.00 difference between the 3 tiers actually needs to be tied to insurance; since any single line item will give the same amount. This will be deferred to the next meeting, when we have the new insurance rates.
Adjournment: 5:00
Posted in Minutes 2020 by Susan with no comments yet.
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