EPMFHOA Minutes 6-3-2012
Estes Park Mountain Fairways HOA
Board Meeting
June 3, 2012
Attendees: Susan Novy, Charley Griffen, Ron Meskiman, Pete & Linda Hogue, John Gaddis,
Call to Order: 4:30
Approvoal of Jan 28 minutes: passed
President’s Report:
Lois’ Shrubs: we’ll try to keep the shrubs/trees she planted alive and add a little plaque in her memory; however there’s no water there. If it stays alive throughout the summer then we’ll add a plaque.
Entry Signs: If there are any members who are capable of enhancing out entry signs, please contact Charley.
Fence Repairs: Ray Shultz took care of some repairs. Next year’s budget should include some fence repairs.
Trees & Voles: Pines have been sprayed. Deciduous trees are sprayed in the fall. Jed, the landscaper, hasn’t seen any vole trails that need taking care of. (although, the day after the board meeting, the Dodson’s noticed some and Charley ordered a vole treatment. We think no more should be needed)
Street Curbing: We need to contact the Town of Estes Park in June or July about the curbing. New curbing is cracking already. We want the entire subdivision, but the town may not want to do that.
Secretary’s Report:
Website: I would like to get the HOA to host the website and put the domain name in the HOA. This way it’s not personally owned by me, but owned by the HOA. I’d like to give the board contact emails that would re-direct to their regular email, such as president@epmfhoa.com. Hopefully, this will solve the hacking problems. Sorry about the strange emails (from susannovy01@msn.com) for those of you who got them.
Treasurer’s Report: See monthly report. There’s some guesswork in the making of the new budget, due to lack of history in the current manner presented. Current report was moved to be accepted by John and seconded by Ron and approved.
2013 Budget/Assessments: We now have a reserve report (with $). Assessments should now be able to be kept the same for some years to come.
Ron moved to accept the budgets, John seconded, passed by all.
Business Practices Committee Report: no hot issues, but will work on rules & regs this summer.
Operations Committee Report:
Painting Project: Brodie units will be painted this year. We are now on a solid 5 year painting schedule: one side of the street per year with one year off. We’re now in year 2 of painting. Golf course is next year (2013). Any off-scheduled painting by owner will be with board approval only and at the owner’s expense, as the schedule should be adequate. Your current assessments are paying for this with the reserves.
Lawn Maintenance: Our town power surges/outages seem to be changing the timers on the sprinklers. We’ll have them checked more often. Landscapers did a thorough job on the shrubs, which hadn’t been pruned adequately for awhile.
Standing Water Situation: the problem only happens when the sprinklers are running. There may be a leak or too much golf course run-off or the underground spring.
The golf course water does tend to blow onto all the golf course units siding and windows.
 Driveways: There’s now a 3 year cycle for driveway resealing. We need to determine where to start.
New Business:
 Garage Sale/Estate Sale Policy: We allowed Lois Weaver’s sister to have an estate sale since the unit will be auctioned that day as well. We felt it was better than having the unit sit “for sale” for months. Business Practice Committee will come up with a plan for how to handle these. Concern was for the sprinkler heads with all the traffic. A solution was to go to the town and get some cones and put them over the sprinkler heads. Owners would be responsible for any that are broken if they’re having a garage sale or estate sale. More will be decided by the committee. Nothing approved at this meeting.
 Annual Meeting: Annual meeting was approved for July 7, 2012 at the Rocky Mountain Park Inn.
  Slate for 1012-2013 Board of Directors: We agree that we should have a slate. Any homeowners interested in a board position or being on a committee, contact Charley.
Motion to Adjourn: moved by Ron and seconded by all and approved at 6:07.
Respectfully Submitted,
Susan Novy- secretary
Posted in MINUTES - All approved motions are in bold italics. Click on blue title for individual post., Minutes 2012 by Susan with comments disabled.