EPMFHOA Minutes 1-28-2012
ESTES PARK MOUNTAIN FAIRWAYS HOMEOWNERS ASSOCIATION (epmfhoa)
BOARD OF DIRECTORS MEETINGÂ Â 1/28/2012
held at 1437 Matthew Circle
scheduled for 3:30 pm
Attendees: Charley Griffin, John Gaddis, Susan Novy, (Pete & Linda Hogue- via Skype), Ron Meskimen, Lois Weaver, Steve Lang
Call to Order: 3:30 on the dot!
Approval of Sept. 11, 2011 BOD Meeting Minutes: John moved and Ron seconded. Approved.
President’s Report:
Recycling: League of Women Voters has a recycling program and Charley would like anyone interested to contact him.
Removal of Trees: We have some beautiful large trees that might harm retaining walls, so we might want to have them looked at. One tree snapped in the wind and needed taking down.
Secretary’s Report:
The website, http://epmfhoa.com, is current with a home page and minutes. I added some pics. Still trying to figure out how to link a members only page for financials and work orders. Take a look at the site and leave a comment on the home page and let me know what else you’d like to see. The home page is meant to be an “advertisement” for realtors to use. This is a rather artsy theme. Let me know if you’d like something more business looking. Themes are easily changed. Jerry Haike has offered to help on the website and knows how to set up a regular site (as opposed to the blog site, that’s set up now) Perhaps Jerry would like to work on the members only site (financials/operations) while I figure out how to link them.
Treasurer’s Report & Financial Report:
Linda recapped the year end report and was pleased (as we all are) that we have extra money. Motion to approve the report was made by Steve and seconded by Ron. Approved.
Business Practices Committee Report:
Reserve Plan: Pete put together a 25 year reserve plan based on 2011 dollars. Inflation is not included for simplification. The report is divided into the following categories: Roof (once/25 yrs), Projects (one amount/3 yrs), Painting (once/5 yrs) and reserve fund. It covers everything except the operating costs. Many figures are “wild-ass” guesses. John was very pleased with the amount of work done on the report, it’s very comprehensive and if the board can keep within budget, we are adding plenty of value to the association. It will be very easy to show this plan to lenders and realtors as proof of judicial spending. John moved to approve the plan with future discussion, Ron seconded. Approved. Committee is working on setting up 2012 books.
Operations Committee Report:
Steve commented on the 2K for sprinklers and believes that should cover the landscaping/maintenance needs for this season. He feels 2K is very generous and we should have money left over that can be used elsewhere. Steve was wondering if any work orders have been sent to Millie, as we haven’t heard anything. It seems no one has had problems to report. Charley has been quite diligent on keeping an eye out for repairs. Feel free to comment on the website with operational requests for me to pass on to Steve.
Steve would like permission to expand his deck gate for his son to have an accessible second exit. Ron moved, John seconded. Approved.
Discussion/Approval of Painting Contract: Village Maintenance Painting Service, who painted last year, gave a bid for this year for the Brodie units. We were pleased with their work and would like to retain them for this year. Bid came in at $21,785.00 instead of $24,000, like we were expecting. John moved approval on the contract, Linda seconded. Approved.
Discussions/Approval of Lawn Maintenance Contract: Just because the sprinkler system is old, doesn’t really make that much difference. Maintaining it is what’s important. We’re getting it back up to speed now. Charley wants to keep the lawn mowing at every two weeks with the option to increase as necessary. Vintage Lawns, who did it last year, gave a bid for this year dependent on a more comprehensive walk-thru. Charley would like to give a second year to Vintage Lawns. John moved to retain Vintage Lawns for a second year and Ron seconded. Approved.
Other Business:
   Old Business:
Owner’s Roster: Susan should update. Jerry Brown is the newest resident. Charley has a current copy.
New Business: one unit is on the market. We’re down to only 2 units being rented. Joe & Caroline Evans returned from Japan. Welcome back.
Next board meeting in April or May.
Meeting Adjourned: 4:38 pm
Minutes Respectfully Submitted,
Susan Novy
Posted in MINUTES - All approved motions are in bold italics. Click on blue title for individual post., Minutes 2012 by Susan with comments disabled.