EPMFHOA Annual Meeting Minutes & Board of Director’s Meeting Minutes 7-9-2011
Estes Park Mountain Fairways HOA
Annual Minutes 7/9/11
Location: Rocky Mountain Park Inn
101 S. St. Vrain
Estes Park, CO
Introductions of those in attendance: Ray Shultz, Charley & Linda Griffin, BW & Sue Ann Dykes, Ron Meskimen, Pete & Linda Hogue, Ed & Lois Weaver, Ray & Joan Novy, Susan Novy, Aaron Vorboril, Steve Lang, John & Sally Gaddis, Patty Kice with her neice Christann Higley and Phyllis Haight
Proxies for Don & Barbara Dodson, Joe & Caroline Evans and Judy Jones
Approval of Minutes of the 2010 Annual Meeting: motion made by Aaron Voberil, seconded by Linda Hogue and approved by all.
President’s Report: Charley Griffin, pres.
Charley discussed the dues and why they are relatively the same. We saved money with a new insurance policy as well as the new landscaping contract. We’re working on a new painting schedule with Randy McNeil,a local long time painter that has painted our units for years, and the landscaping. We will continue to build our reserves back up again and should be able to do that. We do have recycling available through the town and it is encouraged. Please feel free to give your input to one of the board members.
Paint: Randy McNeil suggests we paint every 5 years due to the intense Colorado sun. Charlie would like to see the golf course side one year, across the street the next year, behind them the next and the Brodie side last. We would then let the money go to reserves the 5th year.There was concern and discussion about how short of time the deck painting lasts. We will look at different solutions and take other bids as well.
Secretary’s Report: Susan Novy, secretary                                                                                                                                 Susan is slowly working on the website and help was offered, yeah! Phyllis Haight offered her absent husband.
Treasurer’s Report: Linda Hogue treasurer. A copy of the balance sheet and profit & loss was available for everyone present and there were no questions.
New Business:
Financial Committee Report: Pete Hogue, committee chairman, gave the report starting with discussion about the 2012 Budget Worksheet version 6/11/11 that has previously been approved by the board and now presented to the membership. John Gaddis requested more information about management and what objectives have been met. Pete addressed that we can’t do all of it voluntarily ourselves with so many part time members, so we decided to keep Millie Allen as a consultant to the two committees: Financial Committee and Operations Committee. Linda Hogue and Ron Meskimen will help with the treasurer’s duty, and Steve Lang will help with the landscaping needs. Millie will be the first contact for the owners concerning repair and operational issues.
The Assessment Worksheet which had been approved by the board last meeting was discussed concerning how we will get reserves and what the individual assessments are. The membership was fine with the worksheets.
Operations Report: Steve Lang, reported on the sprinkler system. A walk-through was done with the landscaper and determined which heads and zones need adjusting. Steve was very happy with the bid that came in and the board approved moving ahead with it via an email vote earlier in the month. The work should start next week. He thinks so far, so good with the budget and landscaping.
Elections: The slate consisted of John Gaddis,Charley Griffin, Linda Hogue, Steve Lang, Ron Meskimen, Susan Novy, Aaron Vorboril, & Lois Weaver.
the slate was approved.
Meeting Adjourned 4:15pm
Board of Directors Meeting 4:18 pm
The July 2011- June 2012 Board is as follows: President: Charley Griffin, Vice President: John Gaddis, Secretary: Susan Novy, Treasurer: Linda Hogue. Members at large: Steve Lang, Ron Meskimen, Aaron Vorboril and Lois Weaver.
Next meeting in September sometime.
The contract with Millie will be signed this week for Aug. 1- Dec. 31, 2012.
Meeting adjourned 4:25pm
Posted in MINUTES - All approved motions are in bold italics. Click on blue title for individual post., Minutes 2011 by Susan with comments disabled.