EPMFHOA 060416 Board Meeting Minutes
Attendees: John Gaddis, Aleta Bell, Linda Hogue, Susan Novy, Pete Hogue, Tim Dawson, Pamm Haglund, Kathy Beatty, Aaron Voboril, Gary Dougherty,Sally Gaddis; and Ronnie LaRue by teleconference.
Call to Order: 4:04
Approval of previous minutes: approved
Treasurer’s Report: Susan taught Kathy how to post to the website, so there’s at least two people who know how to access and update the website. Kathy will post financials to the website. There was a motion to approve the financials as distributed. Approved.
Committee Reports:
Finance: We completed the Assessments proposal to be talked about with the Long Range Planning committee report.
Buildings & Grounds:
We’re considering keeping some siding on hand for emergency repairs.
The north golf course side of the street will be painted sometime in September, we suspect. The painter hasn’t confirmed a date.
We’re working on having a downloadable work-order pdf on the website.
We’re proposing that the HOA pay $150.00 for replacement chimney caps, when necessary. Kathy thought the amount was not enough for high wind caps, since hers blew off. We’re looking at bids and paying for an HOA approved chimney cap for her. John proposed that Buildings & Grounds determine what chimney cap should be HOA approved kind and have re-imbursements be on a case by case basis.
- Aaron’s assistant: We interviewed a Serbian student, Daniel, who is here for the summer and is very gung-ho and capable of general maintenance for only $15.00/hour. Aaron’s assistant will only work on HOA work order approved projects.
- Concrete drain trough for Brodie Units: eventually this needs to be done. Aaron is looking in to bids
- 1422 sidewalk drainage issues: we may need to re-terrace and add more rocks to keep from icing up in the winter. Aaron is getting pricing.
- Bush/Hedge trimming: Jeb, our landscaper, will do this towards the end of the summer.
- Domestic animal management: There have been complaints about the number of animals in a unit (1451). The Town of Estes Park restricts animals to 3/home. Anything above that is considered a commercial enterprise. Gary will have a talk with them.
- Skylights: some acrylic skylights are cracked and need replacements. We would like to order 10, in order to have some extra at a better price. Linda moved that we purchase the 10 skylights and the finance committee will take care of the revision on the reserve. Approved.
- Split rail fence: some will be replaced
- Siding: Gary researched and determined that aluminum siding is too expensive.
Long Range Planning:
Our finances are running hand to mouth and are underfunded. We’re proposing that our dues go up $15.00/month next year and an additional $10.00/month every year thereafter through year 2020; totaling a $45.00/month increase over a 4 year period. Then we should be adequately funded. The two areas that are underfunded are the projects reserve and painting reserve. The committee proposes that we use this 4 year plan, instead of all at once, with annual reviews and possible revisions. Pamm moved to adopt this plan. Approved.
In order to keep our great sense of community going, we thought of having a gathering/barbecue in the common area after the grounds clean-up days.
Dates to mark on your calendars:
Social Night: June 25, 2016 from 5:00-7:00 at Sherry Rielly’s 1444, bring snack to share
Next Board Meeting (to adopt the 2017 budget): July 9, 2016 at Pamm’s at 4:00.
Clean-up Day followed by BBQ : July 23, 2016; 8:00am-noonish for grounds clean-up; 5:00 for BBQ, bring a dish to share. More info to come from the Community Activities and Buildings & Grounds committees.
Annual Meeting date: July 30, 2016, 1:00-3:00 at the Hondius Room at the Library
Board Retreat and Homeowners Workshop: August 27,2016 at the Hogue’s 1458. 1:00 for the board retreat and 2:30 for the homeowner’s workshop.
All these dates are approved.
Prospective new board members: Tim Dawson, Rick Jordan have volunteered and are testing the waters at board meetings prior to the annual meeting/election.
Business Practices:
We need a team meeting for revising the policies and guidelines draft material.
Community Activities:
Maria Gomez is moving and leaving the committee. Sherry Rielly and Elen Crone have joined the committee.
Old Business:
Trash: The Waste Management contract needs to have notice by August 1 to cancel by Feb.1, 2017. We’ll give notice, even if we change our mind.
New Business:
Commercial vehicles: see rules & regs. (no vehicles, rv’s, parked or stored in driveway)
Discussion was made about how our residential units are not to be used for commercial business , so therefore it makes sense not to allow commercial vehicles to be parked in driveways.
Motion made to add commercial vehicles to the rules and regs. Approved.
Garage Sales: only one date per year for the HOA. This year’s has passed.
Enforcement of Rules & Reg.: Many organizations have an enforcement team. We’ll talk about that later… after a few beers at the BBQ.
Meeting adjourned:6:14
Posted in Minutes 2016 by Susan with comments disabled.