May 19,2019 Board Meeting Minutes
4:30pm at the Jordan’s 1433
Attendees: Rick & Claudia Jordan, Susan Novy, Elen Crone, John Gaddis, Kathy Beatty, Carol Prince, Nan Belkamp
By phone: Pete & Linda Hogue
Call to Order: 4:30
President’s Report:
Secretary’s Report: as the webmaster, I will be adding a section on the right sidebar for committees. These will be for board approved reports, for easier access for those knowing what report they’re looking for, but not knowing which board meeting minutes it might be in. Remember, if you’re wanting to print out a singular board minutes, without getting the whole year, click on the blue heading and it will reappear as a single minutes for printing.
The technology group will discuss which categories will be private to the HOA and what is public; and the implementation of it.
Jan 26, 2019 Minutes: Kathy Beatty moved to accept the minutes. Linda seconded. Approved.
Email board approval of the Brodie decks angled support decision: John moved that we approve this to the minutes, Kathy Beatty seconded. Approved.
Treasurer’s Report:
MFHOA Treasurer’s Report – May 19, 2019
FINANCIALS
April financials are available on the website.
In answer to Ronnie’s inquiry about the state of the Roof Reserve: As of April 30th and as shown on the April financials, we have a total of $3,298.51 in the Roof Reserve Equity account, as shown on the April Balance sheet. In addition, we have allocated a total of $7,209.00 to the Assess-Roof Reserve account, as shown in the YTD column in the April P&L Budget Performance sheet. We have had one Roof Reserve Expense so far this year (an old roof repair bill from Kirsch Painting), in the amount of $1,200.00 spent in January, giving us a grand total of $9,307.51 in Roof Reserves monies, as of April 30, 2019.
NEWS
I will not be running for re-election to the Board – which means I will also not be serving as Treasurer in the coming year. I’m giving you notice now so that you will have some time to recruit a new Treasurer. I will be happy to assist in the transition as needed.
SHOW US THE MONEY!
As of May 17th, our cash on hand in bank accounts is:
- Checking account $71,537.81
- Reserve Savings $13,752.27
- Regular Savings $7,656.20
TOTAL: $92,946.28
These figures do not include any checks or deposits which have not cleared the bank.
Respectfully submitted,
Kathy Beatty
Treasurer
John Gaddis moved to approve the treasurer’s report, Susan Novy seconded. Approved.
Committee Reports:
B&G Report: Carol Prince
| Project |
| Decks |
| Jordan deck: completed LaRue deck: completed Brown deck: getting estimates Foundation Preservation Sprinkler relocation: June-will test system out with Jed, Solid Grounds Regrading Stone barriers 1438 and 1440 basement realignment Driveways 1454 Beatty/Crone: David Bangs for formulate a couple of scenarios for appropriate drainage 1. David Bangs to survey and provide options(s) 2. Get estimates for the selected drainage method – concrete driveway 3. Implement prior to October 2019 so concrete can settle in before the ground expands and contracts due to temp differences. 1410 : Buhering = possible repatching Seal Coat option: we will inspect driveways Gutter Repairs 1. Finalize list of all needed repairs . – completed Meeting with vendor in early June to address checklist of issues 2. List all drainage issues we need to fix before Oct 2019 Identify most needed safety issues – ice 3. Decide best method for mitigation 4. Get estimate(s) 5. Mitigate drainage issues 6. Gutter/Leo will restore gutter over entry to 1447. Amfam will be billed. Painting 1440 Arleta Bell: ceiling damage will be repaired this weekend. Bill will be sent to Majestic Roofing. Majestic is aware of the problem which occurred due to chimney flashing issues Roofing 1447 entry roof: installed =Amfam responsible for cost 1451: Majestic Roofing repaired the four holes caused by the DISH problem at their cost 1440 Flashing: repaired by Majestic Roofing at no cost to us – their mistake Lawn / sprinkler maintenance GOAL: to reduce watering and mowing footprint to save $$, conserve water and produce natural area for birds, bees and winter feeding Met with Jed and Darren. Good information on natural area creations Rabbits have contributed to many bare spots Jed is to come up with a plan for our Natural Area’s possible expansion. CSU Extension: Need to invite CSU Ext person to visit and give us in June to give us some ideas. some rabbit and deer proof plants, which ones would could we choose from; How to use plants within a natural area to make it a better area for birds, but also a more attractive area. ID any dead bushes Potentilla : Trimming our Potentilla will happen the fall. This will save our current bushes. Solid Grounds Lawn Contract: Have done their first mowing. Rocks under trees: we will be moving misc rock to underneath some evergreen trees to improve our overall appearance. Siding: B&G will be scheduling the sales person for the two likely siding forms. I have the samples. Both companies give installation classes. Michael Ferrante indicated he might be interested in sending some of his workers to a class Retaining Wall along Brodie Units: Still need Estimate |
Kathy motioned to approved the report as presented. John Gaddis seconded. Approved.
Snow Removal review: We had a new vendor this year due to the old vendor not being able to get here in the morning. The new vendor had personal emergency issues and sublet the contract to Michael Ferrante, who did a great job! He will do it next year.
Old Business:
Review of HOA Documents: John Gaddis told us that the declarations are the most important document is the declarations. Everything else is supportive of that document and can’t contradict that document. John moved that Rick create a study group for the declarations and the supportive documents. Kathy seconded. Approved. If you’re interested in the study group, let Rick know.
New Business:
John’s “big” items to consider:
- Revising and updating the HOA operative documents
- Figuring out how to fund the renovation projects (decks)
- Figuring out if we can stay with an all-volunteer entity or move to a professional management company
- Communications
- Reviewing the HOA insurance coverage
- Getting more owners involved in the management of the HOA
- Determining if we have issues with renting condos vs. owning
- Others?
Adjourned
Posted in Minutes 2019 by Susan with no comments yet.
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