Zoom Board Meeting 7/20/2020
Epmfhoa Board Meeting
7/20/2020 4:00 pm
Zoom Attendees: Rick & Claudia Jordan, Susan Novy, Carol Prince, Anne Poznic, Ronnie LaRue, Nan Belknap, Arleta Bell, Pete & Linda Hogue
Secretary’s Report: Review and approval of 6/14/2020 minutes
Arleta moved to accept the secretary report as corrected, Nan seconded.. Passed.
Finance:
Treasurer’s Report 7/20/2020:
FINANCIALS AND FINANCIAL SITUATION
June 2020 financials are available on the website. In cooperation with the Building and Grounds Team, we are monitoring project costs as well as operating costs, ie., water, lawn care, etc, very closely. We are moving money from Fidelity Savings accounts as needed.
2021 BUDGET MATERIALS
The Finance Team’s recommended material will be reviewed and approved by the Board at the 7/20/20 Board Meeting.
MONTHLY ASSESSMENTS
One owner is behind on their assessments due to Covid-19. This owner is in communication with me and has promised to get their payments caught up as soon as they are able.
SHOW US THE MONEY!
As of June 30, 2020, our cash on hand is as follows:
- BOC Checking $ 9,014.72
- BOC Operations Savings 5,005.75
- Fidelity Reserve Savings 63,599.25
- Fidelity Operations Savings 36,114.90
- TOTAL: $113,734.62
Respectfully submitted,
Anne Poznic
Treasurer
Susan moved to accept the treasurer’s report, Linda seconded. Passed.
2021 Budget and Assessment
Pete went over the 2021 assessments and reserves. Ronnie disagreed with the amounts. Pete contended that these amounts were approved last year in a joint meeting with B&G and Finance. Carol and Nan recommended that we simplify our vocabulary so we all can understand the annual assessments and budgets easier.
Linda moved that we accept the $21/month for 2021 and $9/month in 2022 Reserves increase and the Budget Assessment Plan and Nan seconded. Ronnie moved to amend the motion to a $15/month increase for 2021 and $15/month 2022 (which will be reassessed and approved in 2021). $15/month for 2021 Passed.
Linda moved to accept 2021 Budget Worksheet as to be revised to accommodate the changes. Passed.
Buildings & Ground Report
20 July 2020
Topics:
1411 Driveway Status:
ContractorBob Pavlish has had a difficult time coordinating with the Town. Due to COVID they have rescheduled most of their work. I will try to get an approximate date this week.
Painting:
The decision on painting the remaining sides of the Off Brodie Units will made after Linda’s driveway costs are summed. Randy’s bid of $15.720 is reasonable. Last year’s paint has held up well and his crew did agood job of prepping.
Snow Plowing contract for 2020-2021 season.
B&G discussed last year’s problems which included snow left in the driveways and the fact that we discovered we wanted a snow shoveler.
We selected Saul Erives to plow and shovel. The shoveling will include the sidewalk areas on each condo having one. Additionally, this year, he will shovel the two dumpster areas and around the PO Box cluster. Canisters of a sand/salt mix at each location for us to use just as last year. Driveways incurring drifted snow packs requiring an additional individual plowing will be at the same rate as last year.
Some of B&G have known Saul for over 20 years. He is dependable, does good work and is very responsive to direction.
We should have the contract written this week for B&G approval.
1434 Deck: Completed
1438
- Leak problem update/strategy
- Deck pier issue: Needing engineering advice before moving forward. Should happen this weekor early next week.
Crack Sealing:
We have kept our asphalt is pretty good shape by taking care of the cracks and seal coating it regularly. This year our budget is slim and we will be selecting driveways with the greatest need. We will not be using the company we selected last year. We have two local companies we are getting bids from.
This might be done at the end of our summer so it would have the least impact on our summer guest season.
The local businesses we will be getting estimates from are: John’s Seal Coating
Estes Valley Asphalt
Our Lawns
Note: Aaron saved the day. He fixed the sprinklers around Nan’s deck enabling a large brown area water to recover. He also discovered the reason a sprinkler clock was not getting electricity, fixed it and now Hogues are getting watered. HUGE thanks to Aaron and also to Steve for assisting in this process. If only our paid sprinkler person could have done all of this….
- Leak problem update/strategy
- Deck pier issue: Needing engineering advice before moving forward. Should happen this weekor early next week.
- This year has been tough. Last year we were granted LOTS of rain. The grass was green and we had few problems.This year we have had a lack of rain and some hot weather together. Not as good a recipe for green lawns.
Beyond this, which we can manage, we have had less than stellar sprinkler attention. We have had two clocks out without urgent attention. (Another clock went out and it took two weeks to replace.) This has produced dead grass areas for the Hogues as well as the area around Nan and Aaron’s units.Additionally, other sprinklers have functioned improperly, been buried over time and needed adjustments.
AND…the sprinkler person is only available one day a week, comes up from Longmont; we pay2 hours travel time on top of his $65/hour service. Travel time gets expensive.B&G is looking for a new vendor. So far wehave interviewed L&B Services, a local business with a good reputation and an 11 year history. All equipment and personnel reside in Estes. We are waiting on an estimate. They care for Golf Villas to our west. President Craig Belshe is please with their services.We are also going to interview another Estes Park located Lawn Care service and obtain another estimate. - Sod Webworm:
While part of our problem has been sprinkler/water issues, we also have an interloper. This worm which feasts on grass roots is about a 1⁄4 inch long and turns to a moth which enjoys eating the grass blades.
Spraying is quite expensive. So we have decided to first try raking the dead grasses (thatching) and then spreading Webworm pellets in those areas – like in back of the off Golf Course units adjacent to the Natural Area..
This chemical is NOT injurious to pets or humans. We’ll kyp. - Trees:
We have a couple of dead trees which should be replaced. We are waiting to find out if we have the money to buy about three trees. Again…a decision to be made after Linda’s drivway is completed.
Mice/Voles, Woodrats etc:
Estes Park is beseiged by these little critters this year. EnviroPest came to ascertain the critter problem at 1410 and 1422 and then mitigate the critters. They did a thorough job, blocking their entrances. So far….no more critters inside. They like to get between the siding and the interior spaces.
The EnviroPest specialist, Victor, gave us a tip. Repells All, a product available at Home Depot (a 1⁄2 gal for about $15.00) is incredible. Made of HOT peppers and other plant materials, this stuff, when sprayed chases away critters. on an area, will disuade all the critters. The results are immediate. Again, it is not harmful to pets or humans.
I bought some and any one who would like to borrow it, is welcome to.
Decks:
- The paint used on Arleta’s deck has held up beautifully. This is the end of the first year.
- We have stained five decks and a bridge. We have about 3 to go before “the snow flies”.
“It takes a village”. We live in a special one and we are moving forward and doing well.
There was some discussion about mold in both Nipan’s place and also the Hogue’s . Nipan’s place had bad chimney flashing from the roofing job 3 years ago. The roofer fixed that. Hogue’s took care of their own bathroom vanity leak.
Nan moved to accept the B&G Report, Linda seconded. Passed.
Annual Meeting August 16th at 2:00:The board members will contact owners to see if you are willing to attend an outdoor annual meeting between Nan and Mollie’s place and make sure you’ve read these minutes so if you can’t come you could give us your proxy and know what we’re voting on.
Lease Agreement: Anne will talk with John Gaddis to see if the draft version is good to go.
Meeting Adjourned: 6:06
Posted in Minutes 2020 by Susan with no comments yet.
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