Board Meeting Aug. 17, 2024
Estes Park Mountain Fairways Board Meeting
Aug. 17, 2024 10:00MT via Zoom
approved 9/28/24
Attendees: Susan Novy, Pete & Linda Hogue, Ronnie La Rue, Abbey Pontius, Yvonne Salfinger, Nan Belknap, Kevin Preston, Matt Geraghty, Lori Calnon, Rick Jordan
Call to Order: 10:00
Minutes up for Approval: July 27,2024
Motion was made to approve minutes. Passed
Email Votes
a.)The Reserve Study team would like to recommend to move forward with approving the $4,000 expenditure (instead of $3,000 previously approved) for updating the Declarations (amendments only), rewriting the Bylaws, and creating the updated/new policies per Kim Porter’s recommendation. Approved on 8/8/24 (4 board members voted yes, 1 voted no, one did not vote)
b.)Contract with Harris Asphalt to do the asphalt work defined in the scope of their proposal for the price of $8,850. Approved on 8/14/24 (all 6 board members voted yes)
Treasurer’s Report:
Board Treasurer Report For 7/27/24 Board Meeting: information repeated from last report is in italics and found in the financial section of the website.
Note to readers: This report covers all the activity in which the treasurer is involved – with the exception of those items that are covered in the report from the Facilities & Finances Support Team (finances function).
FINANCIALS AND FINANCIAL SITUATION
1) The 7/31/24 financials have been completed and distributed.
2) After seven months of 2024 we have operating revenue of $139,460.50 and operating expense of $59,855.07 for a net income of $79,605.43.
MONTHLY ASSESSMENTS
It is time to celebrate!!!. At the end of July we have only owner with outstanding assessments as receivables for the association – and the expectation is that this temporary situation (due to health issues of that owner) will be resolved soon.
SHOW US THE MONEY! As of July 31, 2024 – $209,942.82
BOC Checking $77,603.24
Fidelity Operations Savings $7,075.89
Fidelity Reserve Savings. $125,263.69
Pete moved to approve the financials. Passed.
Facilities & Finance Support Team (F&FST) Report:
Reserve Fund Current vs Needed
Pete moved to accept the projected increases needed to complete 2024 reserve fund work, Yvonne 2nd. Passed. 4-1-1
This needs some revision and better explanation.
Reserve Fund Worksheet explanations
Estes Park Rentals Report
Dues
Inspections
Structural/foundations were performed the week of July 23-25, 2024
Retaining wall-July 22, 2024
Siding-inspection was performed by two companies so far
-Identified 2 trouble areas (1410 and 1458), along with other more minor things. Bid was high from AP&D Ltd. (Steve) for 1410/1458.
-Requested at least a second quote [name of company provided by Yvonne to LeAnn from a local painter: “Jeffrey Youngbluth has done the siding work there before. He does outstanding work. He is your first Choice.” (970) 217-5776).]
Inspections-decks-Andrew, Blue Peak-do we have a list of those decks needing painting/repairs?
-Blue Peak (Andrew) performed an inspection of decks and siding and produced a report (sent to Board).
Asphalt Update:
Three received-selected Harris Asphalt and notified Leeann on 8/14/24
Estes Valley Asphalt-$42,000
Protective Seal Coating-$12,000 (they did work for us a 2-3 years ago)
Harris Asphalt-$8,800
Update on Matthew Circle Town project
Sidewalks: 1453, 1451
Work order status (Abbey and Team, B & G)
Current status of pending work orders
-Completed
-Pending
Requested of Carl (email 8/12/24)
Painting of 1447 (Michaels) deck
Brodie fencing repair (behind 1433 and 1435)
Need to add 2 side sprinklers at 1450 (not functioning (one is disconnected) and others misdirected, dead or missing
Remove volunteer pines at 1446
Skylight repair at 1411
Weed and kill tree sappers coming up through Brodie alleyway area
Other to report?
EPMFHOA Split rail fence project-pending (Yvonne and Rick)
Business Practices Report (Yvonne, Pete)
Updating of documents
Documents sent to Kim Porter
Contracted with Kim to produce some draft amendments for Declarations, update Exhibit B, new Bylaws, and new policies
Yvonne has contacted Van Horn Engineering re update of map
Other items:
Yvonne renewed CO Department of Regulatory Agencies (DORA), Division of Real Estate HOA license, expires September 7, 2025.
Next Meeting:
Annual Meeting: Sept. 7, 2024, 1:00, Community Church of the Rockies Fellowship Hall on Brodie
Notices were sent out 30 days in advance by email and mail
–Need to send out to owners:
Approved Initial Budget for 2025
–Ballot at the meeting:
Interest of current board members-Ronnie, Nan, Pete, Kevin, Yvonne, Susan
Interest of other owners-Lori Calnon
Town Hall Meeting proposed agenda items, which may change by the time of the meeting.
A motion was made to accept this as an initial focus until we get more information from the lawyer. Passed
Adjournment: 11:45
Posted in Home, Minutes 2024 by Susan with no comments yet.
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