Board Meeting May14,2025
Estes Park Mountain Fairways
Board Meeting
May 14, 2025
10:00 am MT
 by Zoom only
Attendees: Yvonne Salfinger, Pete & Linda Hogue, Abbey Pontius, Kevin Preston, Stephanie Blehm, LeAnn Briggle-Daugherty
Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals.
Reports of officers
Secretary:
Approval of minutes of preceding meeting (Susan): March 29, 2025-they can be found at https://epmfhoa.com/category/minutes/minutes-2025/. Yvonne moved to accept the minutes, Pete 2nd. Passed.
Treasurer’s Report (Pete) Yvonne moved to accept the treasurer’s report, Pete 2nd. Passed.
Reports of committees
Facilities & Finances Support Team [F&FST] Report (Yvonne, Pete)
Information carried forward from the last report is shown in italics
This report supplements the report done by our EPR service provider of facilities and finances operational services. Its focus is the set of responsibilities our team has in addition to those handled by the EPR staff.
Administrative Information
1) The full F&FST team has not yet met in 2025, nor have either of the two functional teams (finance, facilities) met. Having said that, there has been lots of activity related to both functions so far this year.
Recent Activities
1) Combined team activities:
a) There has been significant activity to develop the current version of the RP/RF Five Year Plan (it only has the year 2025 completed at this time). The initial draft was done by the RP/RF Study Team – who then provided their starter work to the full F&FST team for their review and feedback. The board reviewed and approved the recommended plan at their 3/29/25 board meeting.
b) While reviewing the full year 2024 results, several items were discovered that needed further analysis and follow up action: there was at least one relatively large bill that was paid twice and there were several sets of 2024 work for which bills had not been received and paid in 2024. That analysis and corrective action [will not change the 2024 financial results] has taken place by the partnership of EPR staff and the F&FST team.
2) Finance team activities (working in partnership with EPR staff):
a) There has been significant activity to produce both the 3/31/25 and 4/30/25 financials – which have both been published and distributed to the board and others.
b) There has been significant activity to produce the draft MF 2025 Phase Two Budget material being recommended to the board for review and approval at their 2/1/25 board meeting. The initial draft was done by the RP/RF Study Team – who then provided their starter work to the finance team for their review and completion. The final 2025 budget and supporting material were approved by the board at their 2/1/25 board meeting.
c) There has been significant activity, in partnership with the EPR staff, to prepare for the 2025 business/fiscal year. There were some modifications made to the 2025 roles of EPR versus the MF finance function as the two parties agreed to continue our EPR/MF partnership for 2025 (this will be our second year under an ongoing contract – with a 7.1% increase in what we pay EPR).
3) Facilities team activities (working in partnership with EPR staff):
1 5/13/25
a) There has been significant activity to deal with several facilities items related to closing out 2024 and starting up 2025. These include understanding any situations where:
– 2024 planned work was not fully completed (which includes the bill for the work being received and paid)
– 2024 work has been carried forward into 2025.
b) There has been significant activity to deal with several facilities challenges/issues – the list includes, but is not limited to:
– what to do about the needed repair/replacement of the west wall of the condo at 1410
(Buehring). The approved project to replace the condo wall has been completed.
– understanding what work we need to do in preparation for the city’s Matthew Circle project to be done this summer. There has been significant progress in this arena. One learning from
the effort to date is that we will not have a sidewalk (as an added asset) as part of the project. It looks like the project will be done in late summer/early fall.
c) There has been significant activity in understanding, and planning for needed actions as a result of, the Foundations/Brodie Wall inspection project that was done in late 2024. A project proposal to implement needed corrective action is in the works.
2025 Reserve Plan/Reserve Fund Planning & Tracking Status Report
Prior to April the only expense activity in this area has been payment of a 2024 invoice (for the Foundations/Brodie Wall inspection project) that we did not receive in time to make it a 2024 expense. There have been no RP/RF 2025 project expenses in the first three months of 2025. Having said that, in April two major expenditures have taken place: 1) repaying, following board approval, the Dougherty family $8,800 for the deck work that was done in 2024 (which they paid for provisionally at that time) and 2) completion of the 1410 West Wall Replacement project at a cost of $14,270. There has been no updated published RP/RF Status Report (beyond what has been reported here) at this time.
Architectural review requests
1438: Bathroom fans
1421: Bathroom fans
Estes Park Rentals report (Abbey and Team)
TrueGreen: waiting to hear when they will be spraying.
Fencing: waiting on bids
woodpecker holes: being filled
winter things: being taken care of.
ground squirrels: taking a more natural approach that seems to be working for other associations with Vodka. Really.
Decks: a spreadsheet is being made that’s very inclusive of all deck parts, size and units. It will be in the website when completed. Deck inspections are being done. Repairs are being done.
Weed Sterilizer: we still have some from last year and would like to use the rest on the rocks.
1410 exterior wall siding replacement: no mold was found, but quite a few nests of critters were found and removed. We may want to check the other SW wall. We will ask the contractor if he can check that wall also and at what cost and what we can do to keep the problem at bay throughout the association.
Repaving: after all is done, we will see what kind of reparations from the Town of Estes Park we will receive of any changes on landscaping.
New Rocks: we will be getting some pricing.
Business Practices Report (Yvonne, Pete)
The new updated policies have been entered into the website: www.epmfhoa.com
We’re working on updating the Architectural Guidelines that may be done by end of the summer.
Date of next Board meeting? Monday June 30,2025 1:00 at EP Rentals or Zoom.
Posted in Home, Minutes 2025 by Susan with no comments yet.
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