Board Meeting 2/1/25
Estes Park Mountain Fairways
Board Meeting
January 25, 2025
10:00 am MT
 by Zoom only
Proof of notice of meeting or waiver of notice-agenda and Zoom sent out to owners by Estes Park Rentals on January 22, 2025.
Attendees:Yvonne Salfinger, Pete & Linda Hogue, Susan Novy, Abbey Pontius, Kevin Preston, Nan Belknap, Lori Calnon
Approval of minutes of preceding meeting: November 23, 2024-they can be found at https://epmfhoa.com/category/minutes/minutes-2024/ Pete moved to accept minutes, Kevin 2nd. Passed.
Reports of officers:
Treasurer’s Report
2024 Year End Financial Information: Dec 31,2024 P&L, Dec 31, 2024 Balance Sheet, Notes
Pete moved to accept the financials, Kevin 2nd. Passed.
Reports of committees:
Facilities & Finances Support Team [F&FST] Report
Phase 2 budget material Pete moved that the budget be approved, Yvonne 2nd. Passed.
Estes Park Rentals report (Abbey and Team)
Dues are up to date
Work order status:
Gutter at 1411: Carl is on it.
Siding at 1410: There may be mold problems coming from leaks in the exterior siding that needs to be addressed. This had been reported 4 years ago as an odd smell that could also be coming from the interior. It is now thought it could be mold coming from the exterior. Pete moved to immediately move ahead with mold inspection, Yvonne 2nd. Passed. The siding needs to been replaced regardless of the mold inspection, however the inspection results could change the scope of work. Jeff Youngbluth had the best bid and we will get on his schedule, preferably in the spring . Pete moved to approve the $8K (or more-depending on mold inspection results and who’s responsible) exterior wall replacement when the board approves the timing. Yvonne 2nd. Passed.
Window at 1452: (damage due to golf ball) To reiterate the Declarations & Rules and Regs window responsibility intent: The window assembly units (glass, frame, interior trim and brick moulding) are the responsibility of the owner, both for damage and replacement (unless damage can be proven to be from an HOA contracted mishap, in which case the HOA can have the contractor pay through their HOA mandated insurance). The brick moulding is an exterior trim/casing piece that covers the gap between the window frame and siding/trim. It is ordered with the window frame assembly and the material varies (it’s not brick) according to the material of the window frame and a color will need to be picked out for it. This is one step more (the window assembly unit and trims) than what renters expect (just window panes)to be responsible for. So, the window (glass, frame, trims and the exterior brick moulding) is the owner’s responsibility and the exterior decorative window trim (currently 1×4’s) and siding is the HOA’s. A bead of caulk connects the two (brick moulding to exterior window trim). We haven’t decided who’s responsible for that. We’re sure nobody has gone out and inspected theirs. Typically the caulking is done with the window assembly/brick moulding replacement and is guaranteed for a year when it then resorts back to the owner. We will see if there’s any better way of explaining all this, so as to not have owner questions. The architectural guidelines are the next to be updated.
Inspection reports received: not discussed.
Deck inspection/review: pending
Street work: it will probably take the entire summer. Yvonne will meet with the Town to determine what needs to happen on the HOA side and what will be taken care of by the Town, such as sprinkler heads and trees and how we will be able to come and go from our units.
Business Practices Report (Yvonne, Pete)
Publication of Limited Amendments to the Declaration signed Jan 16, 2025: This has been posted to the website in the Declarations tab on the header.
Publication of the Amended and Restated Bylaws-signed Dec 27, 2024: This has been posted to the website in the By-laws tab on the header.
Approval of policies-next steps: The 9 policies that we just updated to comply with newer state laws will be posted to the website soon. The business practice committee will determine if any of our other policies need to be changed so as to make a complete document of all policies. Pete moved to accept the updated 9 policies, Yvonne 2nd. Passed.
Insurance meeting update (from 1/24/25): We do have guaranteed replacement cost. This is important. We still think the $15K deductible (the lowest option) per building (!) is best. One claim can lose us our insurance, so we will be careful when making claims. The board must make all HOA claims to the HOA insurance. Owners make their own loss assessment claims to your interior/personal belongs insurance, if needed, but the same holds true for that. One claim could lose you your insurance. Be sure you have loss assessment coverage on your policy of at least 50K. It should cost around $15/year. That’s the only cheap insurance there is!
example: If a hail storm ruined all the roofs, the replacement would be approximately 300K less the 15K/building of deductible= 180K. The HOA insurance would pay for 120K of the roofing. If the HOA didn’t have a spare 180K in the bank, we would special assess each unit 6K; which you could get from your loss assessment insurance.
Monthly plan document review: We have an annual document that states all the deadlines and typical operations per month. Both Abbey and Yvonne review this to make sure we’re on top of things.
Date of next Board meeting? Saturday March 29, 2025 at 10:00 MT.
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