Board Meeting June 17,2024
Estes Park Mountain Fairways
Board Meeting
June 17, 2024
7:00 pm MT
Attendees: Yvonne Salfinger, Kevin Preston, Susan Novy, Pete Hogue, Abby Pontius, LeAnn Briggle- Daugherty, Lori Calnon, Ed Emmer, Rick Jordan, Jim Meyers
Approval of minutes from meeting held May 18, 2024-they can be found at (when posted):
https://epmfhoa.com/category/minutes/minutes-2024. We will wait until they are posted for approval.
Finance Team Reports (Pete)
Treasurer’s Report
RP/RF Study Team
an updated interim 2024 Reserve Plan/Reserve Fund document [interim in the sense that it will be in place, when completed with TBD values replaced by our best estimates, until we complete the second quarter analysis of the Reserve Advisor Report – which may not get completed until into July]
draft revised 2024 budget worksheet
a draft interim revised 2024 Budget Worksheet [interim in the sense that it will be in place until we complete the second quarter analysis of the Reserve Advisor Report – which may not be completed until into July].
Estes Park Rentals report/transition update (Abbey and Team)
Dues: All caught up!
Inspections:
–Structural inspection-scheduled for the week of July 18-20
–Siding: pending
-Decks: pending
–Asphalt walkthrough: We will not being seal-coating all driveways this year due to the Mathhew Circle Town project, but 2 driveways have holes that should be repaired.
Update on Matthew Circle: Email from Town of Estes Park re Matthew Circle project to LeAnn- May 23, 2024
Public Works has Matthew Circle scheduled for reconstruction in 2025. The tentative extents of that project are shown in the attached map. The existing asphalt pavement and curb will be removed, and new concrete curb and gutter will be installed along with new pavement. The driveways will be sawcut a short distance behind where the proposed concrete curb and gutter will go, but the Town right-of-way on Matthew Circle is narrow so we will not be making repairs to private driveways outside of the limits of our removals for the curb install.
There are no improvements scheduled for Brodie Avenue at this time.
If you would like to meet on Matthew Circle to discuss the limits of what our work will be so you can better coordinate and understand where your repairs and our project overlap, I’d be happy to do so.
Let me know if you have any other questions.
Thank you,
Trevor Wittwer 970-577-3724
TruGreen: Contract is pending and should match Elk Ridge schedule.
Backflow testing: completed and submitted to Town.
Sprinklers: completed/repaired.
Work order status (Abbey and Team, B and G):
Roof leak-1443 (Myers): completed. Painting will be done by the HOA of the affected ceiling. Rick will check with the owners on their satisfaction. 

Roof repairs-4 units identified by reserve study (Yvonne, EP Rentals): pending
Painting of 1447 (Michaels) deck: was requested of Carl-not affected by architectural request.
Repair of driveway-bid by Estes Park Asphalt:one driveway will be repaired (pending since last year)
2 dead trees by 1441 (front and back): pending
Split rail fence (Yvonne): There is a desire to keep what is left and repair as needed.
Rick and Yvonne on project team for split rail fencing: who owns which portion (town, Elk Ridge vs EPMFHOA) and decide what fencing, if any, could be removed to decrease HOA costs for replacement going forward, and what is in need of immediate replacement.
The Estes Park Rentals/B&G Roles document was approved.
Business Practices Report (Yvonne, Pete)
Updating of documents-
The Board had a free call with Kim Porter-May 30, 2024 re: document updating
Next steps
The MF association engage the law firm of Wizenburg, Luff, Purvis & Payne LLP as represented by Kim Porter for the following services:
1) To serve as special legal counsel to the Association – with legal services provided upon request [we have been provided a document entitled Agreement For Legal Services for this purpose]
2) To undertake a specific project on our behalf to address three needs:
a) ensure we have properly filed Declarations that cover all 30 of our condos (including association limited
common elements and common elements), including an updated Exhibit B
b) ensure that our interpretation of the Declarations is accurate vis-Ã -vis the HOA being responsible for
Operating Fund and Reserve Fund expenses related to condo decks (and include the procedures for an owner to expand their deck)
c) ensure that our currently approved Policies & Procedures documents cover the scope (items) in current
Colorado law relative to HOA Policies and that content of such Policies & Procedures documents are in
conformance with current Colorado law, which has had substantial updates since 2022.
The estimated cost for this project to be in the range of $2,100 to $2,800 [range of 6 to 8 hours at $350/hour].
There was a motion to hire Kim Porter as professional legal expertise to determine these 2 issues. Passed.
Other Document Updating:
A proposed re-organization of our MF organizational structure to recognize that we have a different model now that we have outsourced all our significant operational management activity (financial & facilities). This was approved by the board.
Monthly plan document review:
Date of next meeting July 27,2024; 10:00. Zoom. The Purpose of the meeting is to a.)adopt the 2025 Budget and b.) propose the board member slate for the 2024/2025 board year.
Date of Annual Meeting September 7, 2024; 10:00 location to be determined.
Budget for 2025-estimated timeline: by the annual meeting.
Ballot
Interest of current board members: all current board members are thinking about it.
Interest of other owners: Lori Calnon
Notice to be sent to owners-timeline: At least 30 days but not more than 45 days prior to meeting.
Minutes Respectfully Submitted,
Susan Novy- HOA Secretary
Posted in Home, Minutes 2024 by Susan with no comments yet.
Leave a Reply